Administrative Coordinator

Neuberger Berman; Lethbridge; On-site; USD 70,000 - 115,000; Full time

Job summary

Neuberger Berman seeks an Administrative Coordinator to provide direct administrative support to executive officers. This role involves scheduling meetings, coordinating travel, and managing communications in a fast-paced environment. Ideal candidates will have strong organizational skills, attention to detail, and proficiency in Microsoft Office, particularly in financial services settings.

Benefits

Paid time off

Medical/dental/vision insurance

401(k) plan

Life insurance

Qualifications

• Experience in executive support or related role within financial services.
• Ability to manage confidential information with discretion.
• Proactive in following up on details and anticipating issues.

Responsibilities

• Schedule internal and external meetings.
• Coordinate travel arrangements and processing reimbursements.
• Provide phone coverage and manage calendar entries effectively.

Skills

Attention to detail

Organizational skills

Time management skills

Customer service focus

Ability to perform in a fast-paced environment

Tools

Microsoft Office

Job description

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Administrative Coordinator

Apply locations Redwood, CA time type Full time posted on Posted 30+ Days Ago job requisition id R0010304

Position Overview:

The Administrative Coordinator will provide direct administrative support to executive officers and provide indirect coverage for other members on the team.

Primary Responsibilities:

• Schedule internal and external meetings and conference calls, coordinate conference room, catering, etc.

• Anticipate full range of needs for client visits and coordinate internally as appropriate

• Provide phone coverage for members of the team as needed

• Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages

• Coordinate external domestic / international travel arrangements, including flight, hotel and ground transportation in line with firm expense T&E policies

• Process travel & entertainment reports and reimbursements

• Serve as key liaison for the team with internal groups and support areas across the firm

• Maintain, organize and review calendar entries for all managers. Resolve or escalate calendar conflicts as needed

• Help coordinate ad hoc projects (e.g. client events)

Experience & Skills Qualifications:

• Executive / support experience and / or related experience within financial services industry

• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

• Ability to perform in fast paced environment

• High level of attention to detail

• Ability to effectively work with senior level individuals throughout the firm

• Excellent organizational skills; detail oriented

• Strong time management skills; ability to prioritize multiple tasks efficiently

• Resourceful and able to handle multiple and changing priorities

• Proactive in following up on details, anticipating issues, and closing loops on all requests

• Must have excellent phone manner and a strong customer service focus in a time sensitive environment

• Ability to exercise discretion when managing confidential information

• Must be teamwork oriented and also be able to work independently with minimal guidance

Compensation Details

The salary range for this role is $70,000-$115,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in . An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. This job is also eligible for a discretionary bonus. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), life insurance and other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Neuberger Berman is an equal opportunity/affirmative action employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [e-mail] .

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