Administrative Coordinator

The Co-operators Group; City of Moncton; Hybrid; CAD 44,000 - 73,000; Full time

Benefits offered by this job

Training and development opportunities

Flexible work options

Paid volunteer days

Total rewards package with benefits

Job summary

The Co-operators Group in Moncton, NB invites applications for an Administrative Coordinator in a Hybrid work arrangement (2 days in office). This role supports senior leadership with project coordination, meeting scheduling, minutes, travel, and reporting.

Strong client service, research, and communication skills, plus knowledge of the co‑op model and insurance industry, are required. Responsibilities include creating program materials, coordinating meetings, processing invoices and expenses,

Qualifications

• 3–5 years of related experience.
• Post-secondary education in Business, Communication, Administration, Finance or related discipline.
• Experience with technology and software for communication, presentations, databases, and virtual meetings.
• Demonstrated expert client service and research skills.
• Basic knowledge of the cooperative model and the insurance industry.

Responsibilities

• Coordinate multiple initiatives and programs; develop materials for stakeholders.
• Assist in scheduling meetings and organizing events; take minutes and track actions.
• Arrange meetings with internal/external stakeholders; manage travel and expenses.
• Manage database updates, reports, and intranet content.
• Support AVP and Strategic Program Advisor as needed.
• Support invoice and expense processing with proper authorization.

Skills

Client service

Research skills

Communication

English proficiency

Co-op model knowledge

Insurance industry knowledge

Travel willingness

Education

Post-secondary education in Business/Communications/Administration/Finance

Tools

PowerPoint

Database software

Web-based tools

Video conferencing

Job description

Company: CGIC
Department: Retail Sales
Employment Type: Regular Full-Time
Work Model: Hybrid (2 days in office)
Language: English is required, French is an asset.
Additional Information: This/these role(s) is/are currently vacant

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients and our communities.

As the Administrative Coordinator you will be responsible for administrative duties and departmental project co-ordination for various members of the Sr Leadership team. Tasks will vary and will involve outreach with internal and external stakeholders, project/event development and implementation, as well as Associate Vice President (AVP) and Strategic Program Advisor support as required.

How you will create impact:

• Provides project co-ordination on several initiatives and programs. Develops program materials for various stakeholders.
• Provides coordination assistance for various meetings and special events as required.
• Completes other regular office duties such as, but not limited to, arranging meetings with both internal and external stakeholders, taking minutes and tracking outstanding items, travel arrangements, editing and creating PowerPoint presentations, processing expenses and invoices, monitoring group email boxes and directing requests, and providing administrative support as needed
• Conducts database management including data gathering, accuracy checks, and running reports. Assists in the design and distribution of reports.
• Manages updates to the department pages on the corporate intranet site as well as other updates as required.
• Monitors multiple email inboxes, responding to requests and inquiries to ensure the highest level of client service is maintained to enhance our trust and reputation
• Responsible for processing invoices and expenses with proper authorization.

To join our team:

• You have 3-5 years of related experience.
• You have post-secondary education in Business, Communication, Administration, Finance or a related discipline.
• You have experience with technology and software relating to communication, presentation, databases, web-based products, audiovisual and virtual meetings.
• You have demonstrated expert client service and research skills.
• You have a basic knowledge of the co-operative model and the insurance industry.
• This position primarily works with majority non-francophone groups, and teams located outside of Québec, and requires proficiency in English. The essential non-French duties are not assignable to adjacent or other team members.

How you will succeed:

• You influence change and are committed to continuous improvement, in order to exceed client expectations.
• You leverage critical thinking skills to identify problems and proactively propose solutions.
• Your strong communication skills allow you to clearly convey messages.
• You're an effective team player who shares knowledge to support our peers.

What you need to know:

• You may travel occasionally.
• Repetitive, transactional tasks where accuracy is essential.
• Strict confidentiality with respect to employee’s personal information and other sensitive or proprietary material.
• Extended work hours, including evenings and weekends, may be required.
• You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.

What’s in it for you?

• Training and development opportunities to grow your career.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Paid volunteer days to give back to your community.
• In addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (e.g., health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.

Salary information

Expected salary $43,550.00to$72,583.00CAD

Salary placement

The salary amount for the successful candidate is determined by Co-operators in its discretion and will vary depending on several criteria including but not limited to: local market conditions, geography and relevant job-related factors such as knowledge, skills, qualification, experience and education.

Employees may also have the opportunity to participate in incentive programs and earn additional compensation tied to individual and/or business performance, or other business metrics.