Administrative Clerk - Technical Records

Coulson Group of Companies; Port Alberni; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in aerial firefighting seeks an Administrative Clerk - Technical Records in Port Alberni. Successful candidates will manage aircraft records, ensuring accuracy and compliance, while working independently and within a team. Experience in administrative roles is required, with a focus on detail and proficiency in MS Office.

Benefits

Company paid benefits

5% matching pension plan

Qualifications

• Minimum two years experience with MS Office, especially Excel.
• Able to work independently and in a team.
• Keen eye for detail and commitment to accuracy.

Responsibilities

• Review journey logbooks and ensure all parameters are filled.
• Update and maintain computer-based maintenance tracking.
• Audit aircraft records for accuracy and adherence to policies.

Skills

Attention to Detail

MS Office proficiency

Teamwork

Job description

About Coulson Aviation

Coulson Aviation is a global aerial firefighting company that operates in the USA, Canada, Australia, and South America.

Coulson Aviation operates with a fleet of large aerial firefighting aircraft consisting of both fixed-wing and rotary-wing aircraft. With our fleet, we can run rapid aerial fire suppression, including initial attack and extended attack protocols.

Coulson Aviation is a part of The Coulson Group of companies. We are a growing organization that has been in business for 65 years.

Due to our company growth and expanding footprint, we are looking to add to our team and hire an Administrative Clerk - Technical Records.

WHAT WE’RE LOOKING FOR:

The kind of professionals that would make a good fit for this position include:

• Legal Assistants
• Paralegals
• Medical Office Assistants & Administrators
• Bank Teller
• Data Entry Specialists
• and other similar professions
  
  

If you have the experience in any of the above-mentioned professions, we strongly encourage you to apply!

This position will be located in Port Alberni, British Columbia.

Thorough training will be provided to successful applicants to learn, understand, and perform the following duties:

• Review journey logbook pages for all aircraft and ensure all logbook parameters are filled out by the flight crew.
• Monitoring of daily flying status, and daily updating of the same in the software.
• Regular analysis and monitoring of parameters, flying data, and life components.
• Updating of aircraft records.
• Make corrections (non-technical) to addition errors on logbook page copies.
• Update components ON/OFF sheet as per maintenance entries received from field.
• Audit all aircraft records for accuracy and adherence to policies and procedures.
• Advise and ensure personnel on proper documentation as per company policy and regulatory requirements.
• Follow up with maintenance crew on all corrections and/or missing documentation.
• Prorate Maintenance / Engine programs when required.
• Update and maintain computer-based maintenance tracking system records for all company-controlled aircraft and components as required.
• Ensure the aircraft maintenance forecast always remains up to date.
• Operate information retrieval systems to research and extract records according to established guidelines in response to requests.
• Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.
• Maintain archiving system by ensuring all documents are accurate and complete.
• Monitor any updates from regulatory authorities and original equipment manufacturers for instructions affecting the airworthiness of the aircraft.
• Other duties as assigned by the Technical Records Manager.
  
  

REQUIREMENTS:

• Minimum two (2) years of experience using MS Office, with emphasis on Excel, Outlook, and Word.
• Keen eye for detail and a commitment to accuracy.
• Able to work independently and within a team environment.
• Able to work flexible hours, including evenings and weekends.
• Able to learn and adapt quickly.
• Valid passport, or willing to obtain a valid passport.
  
  

BENEFITS:

• Company paid benefits and a 5% matching pension plan.
  
  

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.