Administrative Clerk

City of Windsor; Windsor; On-site; CAD 37,000 - 44,000; Full time

Job summary

The City of Windsor is seeking an Administrative Clerk to support the Finance department by performing clerical and accounting duties. This role involves processing invoices for payment, assisting with journal entries, requisitions and procurement activities, and maintaining secure payroll stubs and communications.

Excellent interpersonal and communication skills, plus a minimum 40 wpm typing speed, are required.

Qualifications

• OSSD or equivalent plus one year of post-secondary education in Accounting, Business or Finance.
• Over one year of experience in a computerized accounting environment.
• Strong knowledge of Microsoft Office (Word and Excel).
• Minimum typing speed of 40 wpm; excellent interpersonal and communication skills.

Responsibilities

• Perform clerical functions and accounting duties within Finance.
• Process some Finance and some Public Works invoices for payment.
• Assist in identification, analysis and resolution of invoice problems.
• Input departmental purchase requisitions and journal entries (e.g., year-end accruals).
• Support procurement activities and forms/tender processes.
• Coordinate contracts and courier services where applicable.
• Maintain payroll stubs and confidential communications for distribution.

Skills

Typing 40 wpm

Microsoft Excel

Microsoft Word

Interpersonal communication

Accounting principles

Education

Post-secondary education in Accounting/Business/Finance

Job description

Job Title: Administrative Clerk
Job Posting Number: 2026-0354
Posting Type: Internal
Posting Period: Friday, September 25, 2026 at 8:30 a.m. to Friday, October 2, 2026 at 4:30 p.m.
Department: Finance
Union: C.U.P.E. Local 543
Position Status: Regular Full-Time
Job Code: 543050
Grade/Class: 0.08
Number of Positions: 1
Rate of Pay: $26.96 - $31.68 hourly
Hours of Work per Week: 35 hours per week
Shift Work Required: No

Duties and Responsibilities:

• Performing clerical functions and accounting duties;
• Processing some Finance and some Public Works invoices for payment;
• Assisting in identification, analysis and resolution of invoice problems;
• Inputting departmental purchase requisitions;
• Journal entries such as year-end accruals and related reversals;
• Participating in various procurement activities including working with Purchasing on tenders for the department i.e. forms, envelopes, shredding service, etc.;
• Using SPO’s and be involved in RFQ’s for Finance;
• Coordinating the Canada Post Courier Contract for the Corporation;
• Sorting and distributing incoming departmental mail and preparing outgoing departmental mail;
• Ordering and maintaining inventory of departmental office supplies and equipment;
• Sorting, recording and lifting files;
• Working with departmental staff regarding files to be allocated for destruction or kept in storage in compliance with the Corporation’s most current record retention by-law;
• Sealing and organizing the corporate payroll stubs and various corporate communications for distribution in a time sensitive, confidential and accurate manner;
• Updating distribution lists and departmental contact and pick up lists;
• Inputting and retrieving information from computer when requested i.e. various departmental schedules;
• Logging the Corporation’s performance bonds and secures in departmental vault;
• Maintaining amiable relations with the public and fellow staff;
• Performing Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program;
• Performing other related duties as required.

Qualifications:

• Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post-secondary education in Accounting, Business, or Finance from a Community College or Ontario Ministry of Education equivalencies;
• Must have over one (1) year of experience in a computerized accounting environment;
• Must have a sound working knowledge of the Microsoft Office Suite of Products, particularly Word and Excel;
• Must have a minimum typing speed of 40 wpm;
• Must have excellent interpersonal and communication skills.

Physical Demands:

• The physical demands analysis associated with this job indicates a medium level of work;
• Must complete a post-offer agility test in an effort to assist the successful candidate in completing the position tasks safely and to aid in minimizing injuries on the job.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.
Note:

• We offer a smoke-free and scent-safe office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.