Job ID #32237: Accounting Clerk

Hamilton Insurance Group, Ltd.; Hamilton; On-site; CAD 40,000 - 55,000; Full time

Job summary

The City of Hamilton is seeking an Accounting Clerk to support daily financial operations, maintain accurate financial records, and assist with audits. Reporting to the Manager, Accounting Services, you will reconcile accounts, post transactions, and help with month-end close.

You should have basic accounting knowledge, experience with Word/Excel/Outlook, and familiarity with ERP systems. This role requires strong communication and organizational skills in a team environment.

Qualifications

• Demonstrated knowledge of basic accounting procedures and principles.
• Experience in a computerized environment with Word, Excel and Outlook.
• Working knowledge of an ERP financial system is an asset.
• Good written and verbal communication skills.
• Ability to use additional software as required.

Responsibilities

• Reconciles balance sheet accounts monthly and prepares journal entries.
• Verifies and posts invoices, receipts, and expenses.
• Assists with month-end and year-end close procedures.
• Maintains organized filing systems for financial documents.
• Supports audits with documentation and data requests.
• Prepares the annual financial information return and reports.
• Sorts payroll cheques and weekly deposits.

Skills

Basic accounting

Word/Excel/Outlook

ERP system

Communication skills

Other software

Tools

ERP system

Job description

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID ##32237: Accounting Clerk
• Union: CUPE Local 5167
• Job Description ID #: 4039
• Vacancy type: This posting is for an existing vacancy

SUMMARY OF DUTIES

Reporting to the Manager, Accounting Services, the Accounting Clerk supports daily financial operations by maintaining accurate financial records, reconciles bank statements and general ledger accounts. The clerk verifies, codes, and posts receipts and expenses, and assists with month-end and year-end closing procedures. Maintains organized filing systems, communicates with vendors and internal staff regarding accounting entries, and provides documentation and support during audits. The Accounting Clerk also performs general administrative tasks to ensure the smooth and efficient operation of the accounting section.

GENERAL DUTIES

• Reconciles and analyzes balance sheet accounts (such as business unit closing accounts, inter-business unit accounts and other accounts) monthly. Investigates and corrects any discrepancies by preparing, adjusting journal entries.
• Reconciles and analyzes the internal and external departmental cost allocation accounts monthly. Investigates and corrects any discrepancies by preparing, adjusting journal entries.
• Balances and reconciles bank accounts as required, including booking bank entries.
• Updates the monthly financial system report listings, reviews pending transactions and notifies owners at month close.
• Safeguards and controls the previous years’ general ledger reports and financial reports.
• Verifies, codes, and posts invoices, receipts, and expenses.
• Prepares, updates, and maintains financial records and reports.
• Maintains organized filing systems for financial documents.
• Supports audits by providing documentation and assists with data requests.
• Assists in the preparation of the annual financial information return and financial report.
• Sorts payroll cheques, directs deposit forms, timesheets and reports and arranges for pickup by departments on a weekly basis.
• Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Performs other duties as assigned which are directly related to the duties of this position.

QUALIFICATIONS

1. Demonstrated knowledge of basic accounting procedures and principles.
2. Experience working in a computerized environment. Working knowledge of Word, Excel and Outlook.
3. Working knowledge of an Enterprise Resource Planning financial system is an asset.
4. Good written and verbal communication skills.
5. Demonstrated ability to work with other computer programs as required.

Disclaimer: Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy.Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms: The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.