Administrative Clerk

Stella-Jones; Kamloops; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the industrial sector is looking for an Administrative Clerk to support their operations in Kamloops. The role involves processing transactions, assisting with month-end accounting tasks, and general office support. Candidates should have a diploma or degree with administrative experience and be proficient in Microsoft Office. Attractive benefits and career advancement opportunities are offered.

Benefits

Extended health and dental coverage

Life insurance and AD&D

Disability coverage

Competitive compensation

Annual Profit Share Program

RRSP with generous Company match

Company Share Purchase Program

Career advancement opportunities

Qualifications

• Minimum 2 years of experience in an administrative role.
• Proficient in Microsoft Excel and Word.
• Experience in inventory management or production accounting is an asset.

Responsibilities

• Process pole fibre transactions including payables and inventories.
• Assist with month-end processes and general office support.
• Create bills of lading and validate shipping quantities.

Skills

Interpersonal skills

Communication skills

Customer service skills

Organizational skills

Time management skills

Attention to detail

Education

Diploma or degree in a relevant field

High School Diploma

Tools

Microsoft Office

SAP

Job description

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX: SJ).

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

The Administrative Clerk position supports the BC Pole Fibre business by processing pole fibre transactions (poles/barkies/non-pole) that include payables, inventories and sales invoices. The position supports the month-end process with general accounting duties to support the accounting team, along with general office support to local facility.

Inventory & Production Transactions

• Create bills of lading (BOL) for inventory shipments (truck and rail)
• Weigh-in/weigh-out of trucks delivering “barkies”
• Validate piece counts on loads to ensure accuracy of shipping quantities
• Create intercompany invoices for shipments to US plants, preparing necessary paperwork for cross-border shipping
• Release rail cars in timely fashion to avoid demurrage charges
• Assists production accounting in annual inventory counts
• Receiving barkie loads in scale system and validating Timbermarks are active
• Import hand-scale and classing data to scale system
• Review classing reports and export completed loads daily to LIMS
• Track non-pole volumes in scale system and non-pole inventory in spreadsheet for inventory validation
• Assist with special projects when requested.
• Other duties to support the Yard Supervisor, Kootenay Fibre Manager, Accounting, and Senior Management as assigned.
• Receipt and freight reconciliation
  
  

Accounting/General Office

• Circulate payables invoices for coding and approval, post yard operating payables and forward to Salmon Arm branch for review and cheque runs.
• Orders office supplies
• Answer phone and greets visitors
• Picks-up, sort and circulate mail/faxes, setup/receive couriers, etc.
• Performs other duties as required
• Holiday coverage for other accounting clerk.
  
  

Qualifications

• Diploma, degree or a combination of demonstrated experience in a similar position and High School Diploma.
• Minimum 2 years of experience in an administrative role.
• Proficient with Microsoft Office, particularly MS Excel and Word.
• Experience or training in inventory management or production accounting or SAP would be a strong asset but not required.
• Proficiency in English, spoken and written.
• Effective interpersonal and communication skills.
• Excellent customer service skills and the ability to anticipate customer needs.
• Respects and adheres to ethical principles regarding data protection and confidentiality.
• Discretion in approach to work as a result of the sensitive nature of information.
• Demonstrated ability as a strong team player, with the ability to work independently.
• Excellent organizational and time management skills.
• Motivation and strong sense of personal initiative.
• Detail oriented, ability and flexibility for managing changing priorities and deadlines.
• Experience managing email and using MS Outlook Calendar.
  
  

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Profit Share Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match
• Career advancement opportunities
  
  

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.