Administrative Associate

Guillevin; Canada; Hybrid; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Profit sharing

Flexible insurance

Telemedicine

Employee Assistance Program

RRSP

TFSA

Scholarship program

Charging terminals

Years of Service

Job summary

Guillevin is seeking an organized administrative support professional in Canada to handle email and calendar management, billing, and accounts receivable tasks. You will manage calls, mail, petty cash, deposits, and accounts payable while ensuring efficient processes and accurate records.

You’ll collaborate with the team to learn operations, products, and supplier systems, and help coordinate occasional events.

Responsibilities

• Support the manager by performing all administrative tasks: manage email and scheduling, manage billing, track and update accounts receivable.
• Manage day-to-day calls and redirect them to the right person as required, process the business centre’s mail, balance the petty cash, make deposits, manage accounts payable, process freight claims and daily delivery summaries.
• Inform the manager of any administrative anomalies and recommend improvements to ensure that administrative processes are reliable and efficient.
• Work with the team to fully understand the business centre’s operations, familiarize yourself with products and suppliers, and become proficient with the systems in use.
• Inventory control
• Coordinate occasional events or projects: shows, customer events, etc.

Job description

# **Job Description****Interested?*** Be at the heart of the action.* Be a multi-tasker.* Know that your contribution makes a difference.**Do you have what we’re looking for?*** Work experience in administrative support and customer service.* Well-organized, resourceful and an independent learner.* Adaptable and able to prioritize.* Strong computer and writing skills, good spelling.**Challenges awaiting you:*** Support the manager by performing all administrative tasks: manage email and scheduling, manage billing, track and update accounts receivable.* Manage day-to-day calls and redirect them to the right person as required, process the business centre’s mail, balance the petty cash, make deposits, manage accounts payable, process freight claims and daily delivery summaries.* Inform the manager of any administrative anomalies and recommend improvements to ensure that administrative processes are reliable and efficient.* Work with the team to fully understand the business centre’s operations, familiarize yourself with products and suppliers, and become proficient with the systems in use.* Inventory control* Coordinate occasional events or projects: shows, customer events, etc.# **What’s in it for you**We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities.**What sets us apart is our:*** Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.* A strong national network offering real opportunities to grow: our people make the difference.**Among our benefits:*** Flexible group insurance plan customizable to your needs.* Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).* Group RRSP with employer contribution and TFSA.* Postsecondary Scholarship Program for our employee’s children.* Charging terminals available at our facilities.* Years of Service Recognition Program.Come build your career with us, a growing network where our people make it happen!Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.