Administrative Assistant – 【Vancouver】 HOT

Just Order Enterprise Corp 饭团; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in lifestyle services, Fantuan is seeking an Administrative Assistant to maintain a conducive office environment and support various administrative tasks. The role involves coordination of office supplies, meeting arrangements, and employee initiatives. Ideal candidates are detail-oriented with a preference for those with experience in multinational or startup settings.

Qualifications

• Minimum 1 year of relevant administrative experience.
• Experience in multinational or startup companies is a plus.
• Strong execution ability; able to work under pressure.

Responsibilities

• Maintain office environment, including cleanliness and organization.
• Assist with recruitment and onboarding administrative tasks.
• Coordinate and maintain meeting room scheduling.

Skills

Communication

Coordination

Attention to Detail

Service Mindset

Education

Major in Administrative Management

Human Resources

Business Administration

Tools

Word

Excel

Outlook

Job description

Founded in Vancouver, Canada in 2014, Fantuan is a global leading internet-based lifestyle service platform. Through technological innovation, Fantuan bridges the gap between users and local businesses, helping people better explore and enjoy local life.Fantuan offers a wide range of convenient services, including food delivery, grocery delivery, group buying, and more—constantly expanding its service offerings. Today, Fantuan operates in major cities across Canada, the United States, Australia, and the United Kingdom, providing fast, efficient, and smart services to overseas Chinese and global consumers alike.Guided by our mission—"Make life easier, all in one Fantuan"—we are committed to creating a seamless lifestyle experience. In both 2022 and 2023, Fantuan was named one of Deloitte’s Top 50 Fastest-Growing Tech Companies in Canada.

Responsibilities

• Maintain office environment, including cleanliness, organization, and daily supply replenishment
• Purchase and manage office and administrative supplies; handle reimbursement processes
• Coordinate and maintain meeting room scheduling and setup
• Arrange business travel, including flight and accommodation bookings
• Assist with recruitment, onboarding, and offboarding administrative tasks
• Support work visa applications and liaise with immigration consultants
• Organize employee care initiatives such as birthday and holiday activities
• Ensure accurate and efficient execution of administrative tasks in accordance with company policies
• Report and address office issues promptly
• Coordinate routine administrative matters with external vendors and service providers
• Assist in planning team-building events, company activities, and meetings
• Perform other tasks assigned by management

Requirements

• Major in Administrative Management, Human Resources, or Business Administration preferred
• Minimum 1 year of relevant administrative experience; experience in multinational or startup companies is a plus
• Proficient in office software such as Word, Excel, and Outlook
• Strong communication and coordination skills, with a high sense of responsibility, attention to detail, and patience
• Strong service mindset and execution ability; able to work under pressure