Administrative Assistant to the Bob Gaglardi School of Business and Economics - (00260.30)

Thompson Rivers University; Kamloops; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support its dynamic Bob Gaglardi School of Business and Economics. This full-time role involves providing essential administrative and clerical services, ensuring smooth operations within the Dean's Office. You'll be responsible for managing communications, scheduling meetings, and coordinating various tasks, all while maintaining a high level of professionalism. If you're an organized individual with strong communication skills and a knack for multitasking, this is an exciting opportunity to contribute to a thriving educational environment.

Qualifications

• Five years of related administrative experience.
• Proficiency in MS Office applications at an intermediate to advanced level.

Responsibilities

• Provide administrative support to the Dean's Office and manage sensitive materials.
• Schedule meetings, prepare agendas, and take minutes.
• Coordinate communications and manage office supplies.

Skills

Verbal communication

Written communication

MS Office proficiency

Typing speed (60 wpm)

Web development

Organizational skills

Attention to detail

Office equipment operation

Job description

Administrative Assistant to the Bob Gaglardi School of Business and Economics - (00260.30)

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Application Restrictions

Open to both internal and external applicants.

Job Type

Support Staff (CUPE)

Posting In effect from

8/5/2025

Closing Application Date

23/5/2025

Closing date for internal CUPE applicants

23/5/2025

Applications will be reviewed starting from the internal CUPE closing date and may continue until the position is filled.

Note: Internal CUPE applicants must submit their application by 4 pm on the closing date for their seniority to be recognized. Applications received after this time will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Auxiliary (Over 4 Months)

Anticipated Start Date

1/6/2025

Position End Date (If Applicable)

31/3/2026

The hours of work are subject to change depending on departmental requirements.

Schedule

Monday to Friday, 8:00 am to 4:00 pm, 7 hours per day (subject to change).

DUTIES

Provides a wide range of administrative, clerical, and financial support services to the Bob Gaglardi School of Business and Economics.

MAJOR DUTIES & RESPONSIBILITIES

1. Provides administrative support to the Dean's Office by organizing workflow, prioritizing tasks, resolving issues, and handling sensitive material.
2. Schedules tasks, deadlines, and milestones; monitors project resources and budgets in collaboration with the Assistant Dean - Operations (ADO); reports on project progress.
3. Performs secretarial duties such as managing incoming calls, correspondence, contracts, and agreements.
4. Prepares requisitions for purchasing and HR-related documentation.
5. Schedules meetings, prepares agendas, arranges facilities and equipment, and takes minutes.
6. Acts as liaison with HR and Finance Departments; manages new hire paperwork and participates in hiring panels.
7. Coordinates print and online communications, maintains records, and produces reports and newsletters.
8. Arranges travel, conferences, and special functions; manages office supplies and maintains the website.
9. Acts as liaison with external agencies and manages mail and office supplies.

REPORTS TO

Assistant Dean-Operations (ADO), Bob Gaglardi School of Business & Economics

QUALIFICATIONS

EDUCATION

Not specified.

EXPERIENCE

• Five years of related administrative experience.

Skills, Knowledge, or Abilities

• Effective verbal and written communication skills.
• Proficiency in MS Office applications at an intermediate to advanced level.
• Typing speed of at least 60 wpm.
• Experience with web development and content management.
• Courtious and tactful interaction with staff, students, and external vendors.
• Ability to work independently, organize, prioritize, and maintain attention to detail.
• Operation of office equipment.

WORKING CONDITIONS

• Sitting at a desk and computer for extended periods; typical office environment.

The salary is determined by the Collective Agreement with CUPE Local 4879, Grade 08, ranging from $30.68 to $34.09 per hour. Note: The position may have a 90% salary rate for the first 560 hours of employment.

Location

Thompson Rivers University, Bob Gaglardi School of Business and Economics

Diversity and Inclusion

TRU is committed to diversity and encourages applications from all qualified candidates, including women, Indigenous peoples, Black and People of Colour, persons with disabilities, and those of any sexual orientation or gender identity. Priority will be given to Canadian and permanent resident applicants.

Additional Notes

For more information about TRU or living in Kamloops or Williams Lake, visit our Careers website. External candidates invited for an interview must bring transcripts.