Administrative Assistant to the Bob Gaglardi School of Business and Economics

Thompson Rivers University; Kamloops; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established educational institution is seeking an Administrative Assistant for the Bob Gaglardi School of Business and Economics. This role involves providing comprehensive administrative support, including managing communications, scheduling, and organizing workflow. The ideal candidate will have strong communication skills, proficiency in MS Office, and a knack for organization. Join a supportive environment where your contributions will directly impact the success of the Dean's Office and enhance the educational experience for students and staff alike. If you have a passion for administration and a commitment to excellence, this opportunity is perfect for you.

Qualifications

• Five years of administrative experience is required.
• Intermediate to advanced proficiency in MS Office applications.

Responsibilities

• Provides administrative support to the Dean's Office.
• Schedules tasks, monitors project resources, and manages communications.
• Prepares agendas, takes minutes, and coordinates events.

Skills

Effective communication skills

MS Office proficiency

Typing speed of at least 60 wpm

Web development experience

Courteous interaction

Organization and prioritization skills

Attention to detail

Education

Five years of related administrative experience

Tools

MS Office

Job description

Administrative Assistant to the Bob Gaglardi School of Business and Economics - (00260.30)

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Application Restrictions

Open to both Internal and external applicants.

Job Type

Support Staff (CUPE)

Posting In effect from

8/5/2025

Closing Application Date

23/5/2025

Closing date for internal CUPE applicants

23/5/2025

Applications will be reviewed starting from the internal CUPE closing date and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the closing date for internal CUPE applicants for their Seniority to be recognized. Applications received after this time will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Auxiliary (Over 4 Months)

Anticipated Start Date

1/6/2025

Position End Date (If Applicable)

31/3/2026

The hours of work are subject to change depending on departmental requirements.

Schedule

The hours of work are Monday to Friday, 7 hours a day, from 8:00 am to 4:00 pm, subject to change based on departmental needs.

Duties

Provides a wide range of administrative, clerical, and financial support services to the Bob Gaglardi School of Business and Economics.

Major Duties & Responsibilities

• Supports the Dean's Office by organizing workflow, setting priorities, resolving daily issues, and handling sensitive materials.
• Schedules tasks, deadlines, and milestones; monitors project resources and budgets; reports on project progress.
• Performs secretarial duties including managing calls, correspondence, contracts, and agreements.
• Prepares requisitions for purchasing and arranges meetings and appointments.
• Prepares and tracks HR requisitions, liaises with HR and Finance departments, and participates in hiring panels.
• Prepares agendas, takes minutes, and manages internal and external communications, including website maintenance.
• Coordinates travel, events, and external communications; manages office supplies and mail.
• Acts as liaison with external agencies and maintains records and files.
• Researches and produces reports, newsletters, and statistical data.

Reports To

Assistant Dean-Operations (ADO), Bob Gaglardi School of Business & Economics

Qualifications

Education

Not specified in detail.

Experience

• Five years of related administrative experience.

Skills, Knowledge, or Abilities

• Effective communication skills, both verbal and written.
• Proficiency in MS Office applications at an intermediate to advanced level.
• Typing speed of at least 60 wpm.
• Experience with web development and content management.
• Courteous and tactful interaction with staff, students, and vendors.
• Independent action, organization, prioritization, attention to detail, and equipment operation skills.

Working Conditions

• Office environment with prolonged sitting and computer use.

The salary is determined by the CUPE Collective Agreement, Grade 08 (90%-100%), with a pay band of $30.68 - $34.09 per hour. The position may be subject to a 90% salary for the first 560 hours.

Location

Thompson Rivers University, Bob Gaglardi School of Business and Economics.

Diversity and Inclusion

TRU is committed to diversity and encourages applications from all qualified candidates, including women, Indigenous peoples, Black and People of Colour, persons with disabilities, and those of any sexual orientation or gender identity. Priority will be given to Canadian and permanent resident applicants.

Additional Information

Applicants should visit our Careers website for more details. External candidates invited for interview must bring transcripts.