Administrative Assistant to Director - Infection Prevention and Control

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

Nova Scotia Health Authority seeks an Administrative Assistant to support the Director of Infection Prevention and Control. Ideal candidates will possess a diploma in office administration and have at least two years of administrative experience in a healthcare setting. Responsibilities include coordinating activities and supporting communication among management. Join a dedicated team committed to health excellence in Nova Scotia.

Benefits

Benefits package including health and dental insurance

Defined benefit pension plan

Qualifications

• Minimum of 2 years’ administrative experience in a health-related environment.
• Medical terminology knowledge is an asset.
• Competencies in French are preferred.

Responsibilities

• Provide comprehensive administrative support to the Director of Infection Prevention and Control.
• Coordinate administrative activities among directors and stakeholders.
• Facilitate communication and meetings across the health authority.

Skills

Communication

Interpersonal relationships

Prioritizing

Organizational skills

Typing accuracy and speed

Advanced office practices

Education

Post-Secondary diploma in office administration or business administration

Job description

Administrative Assistant to Director - Infection Prevention and Control

Req ID: 154666
Company: Nova Scotia Health
Location: Central Zone, Bethune Building - QEII
Department: QISR Strat IPAC NSHA
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 7-Jul-23

REPOST - Previously applied applicants are not required to reapply to be considered

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for effectively providing confidential comprehensive administrative support to the Director of Infection Prevention and Control and the Director’s and his/her manager’s offices. The position coordinates all administrative activities, acts as liaison between the various directors, managers and staff, facilitating communication, information management and retrieval, and meetings across the health authority as well as with external program stakeholders. This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Administrative Assistants in the Infection Prevention and Control & Quality Improvement, Safety & Patient Relations portfolio, providing back up as required and supporting the portfolio team as required.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Minimum of 2 years’ administrative experience required. Experience includes working in a hospital or health-related environment
• Medical terminology is an asset
• Excellent communication skills, interpersonal relationships with all levels of staff
• Excellent prioritizing and organizational skills
• Proficiency in typing accuracy and speed is essential
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Competencies in other languages an asset; French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Compensation and Incentives

$22.98 - $28.72 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

The Nova Scotia Health Authority is a provincial health authority serving Nova Scotia, Canada.

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