Administrative Assistant, Supply Chain

TC Energy; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

TC Energy is seeking an experienced Administrative Assistant to support the Director of Major Projects and senior management in Calgary. The ideal candidate will excel in a collaborative, fast-paced environment, managing complex schedules, preparing reports, and handling confidential information professionally. This role is essential for facilitating communication and operations within the Supply Chain Major Projects group.

Benefits

Hybrid work model

Flexible dress code

Qualifications

• 10+ years of related work experience at the Executive Administrative level.
• Proven skills in organization, planning, and time management.
• Expert in MS Office, particularly PowerPoint, Excel, and Word.

Responsibilities

• Manage complex calendars and schedule appointments.
• Prepare reports and presentations for senior management.
• Handle sensitive information and coordinate workflows.

Skills

Organizational skills

Planning

Time management

Written communication

Education

High school diploma or post-secondary certification

Bachelor's degree (preferred)

Tools

Workday

SAP

MS Office

Job description

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

The opportunity

TC Energy’s Supply Chain Major Projects group is evolving to meet the needs of our business, and we are seeking an experienced Administrative Assistant to provide dedicated support to the Director of Major Projects and provide ancillary support to the VP of SCM, other SCM Directors, and a team of senior managers. The successful candidate will be responsible for complex and confidential administrative assignments requiring a high level of professionalism, sense of urgency, and strong attention to detail.

The Administrative Assistant will have interaction with internal and external stakeholders, suppliers, external agencies, other departments and must demonstrate a collaborative approach. Applicants interested in this opportunity must be comfortable working in a deadline-driven environment with constantly changing priorities.

What You’ll Do

• Manage a heavy calendar, coordinate priorities and meetings, manage schedules, book appointments and business travel arrangements
• Assist with day-to-day administrative support
• Act as a liaison between the Director and other Senior Executives and their Assistants
• Prepare, format, and coordinate reports and presentations (up to Board level) using PowerPoint, internal databases, and external resources for internal and external audiences
• Provides professional drafted communications for memos, letters, and presentations
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Take and publish meeting minutes per business needs
• Assist in the management of routine workflows between the Director and department staff
• Prepare budget forecast, analysis and recommendations
• Execute various processes for department, including organization and position management, utilizing workforce and SAP software suites for requests and information management as well as department moves and office planning
• Complete timesheets and expense reports as required
• Handle highly sensitive and confidential information and issues in an appropriate and professional manner; and direct sensitive issues to appropriate executives
• Manage information and reports including electronic filing as well as maintain critical filing systems, contacts and databases
• Act as the primary point of contact and build valuable relationships with key internal/external parties
• Plan and organize events as required for the department
• Track and follow up on action items, invitations, correspondence and documents for signature
• Review, develop and implement departmental administrative processes and training on systems
• Develop relationships and work collaboratively on tasks and deliverables with leaders and administrative staff in Canada, Mexico and the US.
  
  
  

Minimum Qualifications

• A minimum of ten (10+) years of related work experience with increasing levels of responsibility with experience at the Executive Administrative level
• High school diploma or post-secondary certification in administration from a recognized institution
• Proven organizational, planning, prioritization, scheduling and time management skills
• Proficient with Workday, SAP, and work processes using proprietary and third party software tools
• Expert in the use of MS Office (PowerPoint, Excel and Word)
• Excellent written, proof reading and editing skills.
  
  
  

Preferred Qualifications

• Bachelor's degree from an accredited college or university
• Ability to represent TC Energy effectively to external parties
• Ability to work flexible hours as needed.
  
  
  

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico.

About Our Business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting [e-mail].