Administrative Assistant / Scheduler | Full-Time Golden Life Management Fernie, BC

GoldenLife; Fernie; Hybrid; CAD 39,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Growth opportunities

Inclusive culture

Job summary

Golden Life’s Rocky Mountain Village – Long-Term Care in Fernie, BC is seeking a permanent, full-time Administrative Assistant for the day shift (8:30am–4:30pm). You will support office operations and residents, handling tasks from ordering supplies to filing and light bookkeeping under the Community Manager.

Ideal candidates have a high school diploma with Office Procedures/Management training, strong MS Office skills, payroll experience, and excellent communication.

Qualifications

• High school graduation and completion of Office Procedures or Office Management coursework.
• Experience using Microsoft Office (Excel formulas, Word formatting, PowerPoint, Outlook).
• Experience operating an electronic payroll program.
• Strong communication and professionalism with residents and the public.
• Ability to multitask, manage time effectively and prioritize work.
• Exceptional customer service, interpersonal and conflict resolution skills.
• Experience in Home and Community Care is an asset.
• Ability to work independently with minimal supervision.
• Must be able to pass TB screening and provide an Immunization Record.
• Clear vulnerable sector criminal record check.

Responsibilities

• Order and manage office supplies, inventory, and delivery.
• Handle couriers and daily mail activities.
• Maintain a comprehensive office filing system.
• Know current residents and assist them as needed.
• Schedule staff on rotations, vacations and on-call shifts.
• Assist with accounts payable, accounts receivable and bookkeeping as needed.
• Perform other duties as directed by the Community Manager.

Skills

Communication

Time management

Customer service

Initiative

Conflict resolution

Teamwork

Education

High school diploma

Office Procedures/Management coursework

Tools

Microsoft Office

Excel (formulas)

Word (formatting)

PowerPoint

Outlook

Payroll software

Job description

• Fernie, BC

The Opportunity

Rocky Mountain Village – Long-Term Care | Fernie, BC

Position Type: Regular Full-Time

Shift Schedule: Day

Shift Times: 8:30am-4:30pm

Why Join Us

At Golden Life, you’ll be part of a trusted, values-driven organization that has been caring for seniors across Western Canada for over 25 years.

We’re looking for a permanent, full-time Administrative Assistantto join our team. If you are a strong team player with excellent organization skills, and a passion for providing high quality care and support for seniors, then we’d like to hear from you!

What You’ll Do

• Ordering required office supplies, placingand receivingorders, and maintaining complete inventory.
• Sending and receivingcouriers;Stampingand mailingoutgoing correspondence and deliveringmail to the post box daily.
• Establishing and maintaining a comprehensive office filing. system for reference materials, reports and documents.
• Maintaining a working knowledge of current residents, and assisting residents as needed.
• Scheduling staff on regular rotations, vacation and short calls.
• Under the direction of the Community Manager or designate, assist with managingthe accounts payable, accounts receivable and bookkeeping functions as needed.
• Other duties as directed by the Community Manager or designate.

What You Bring

• High school graduationand successful completion of Office Procedures or Office Management Coursework; or, an equivalent combination of education, training and work experience.
• Working knowledge and experience using Microsoft Office; Excel including formulas, Word including formatting, PowerPoint and Outlook.
• Experience in operating and administering an electronic payroll program.
• Strong communication skills and professionalism when dealing with residents and the public.
• Can effectively multi-task, manage time effectively and prioritize work.
• Exceptionalcustomer service, interpersonal and conflict resolution skills.
• Experience in Home and Community Care an asset.
• The ability to anticipate needs and take initiative to complete work in the absence of direct supervision and constant direction.
• Can provide a negative TB screening test
• A complete Immunization Record as outlined in the BC Centre for Disease Control for Health Care workers
• Successful clearance of a vulnerable sector-criminal record check

What We Offer

• A competitive salary: $32.39 per hour, in accordance with provincial wage levelling.
• Comprehensive Benefits: A full benefits package, including a voluntary retirement program with company contributions for eligible employees.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• Inclusive Culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness and our diverse workforce brings to the care of our equally diverse population of patients and residents.

About Rocky Mountain Village

At Rocky Mountain Village, we believe exceptional care and service starts with exceptional environments – for both residents and staff. Surrounded by the mountains of the Elk Valley, our Village features 62 long-term care suites, 12 assisted living suites, and 12 independent living suites, all designed to support teamwork, connection, and resident well-being.

As part of our team, employees benefit from well-designed workspaces, supportive leadership, and strong relationships that help foster clarity, communication, and a positive working environment. Team members are equipped with the training, tools, and ongoing mentorship needed to deliver high-quality service while expanding their skills, strengthening their confidence, and growing in their careers at Golden Life.

At Golden Life Management, we care for our employees – providing the space, culture, and community that empower you to thrive personally and professionally.