Administrative Assistant - Residential

Morguard; Mississauga; On-site; CAD 55,000 - 65,000; Full time

Job summary

Morguard is seeking an Administrative Assistant in Mississauga to provide comprehensive administrative support across departments. You will handle clerical duties, document management, data entry, and financial coordination to keep operations smooth and compliant.

Proactive communication and accuracy are essential. The role offers exposure to a diverse portfolio of real estate assets, opportunities for professional growth, and a collaborative, inclusive workplace.

Qualifications

• Three years of administrative experience.
• Advanced skills in Microsoft Word and Excel.
• Excellent written and spoken English.
• Knowledge of MS Office Applications.
• Knowledge of Adobe Acrobat is a plus.
• Knowledge of Yardi is an asset.

Responsibilities

• General clerical duties and administrative support for the department, including mail handling, scheduling, and coordinating with other teams.
• Documentation and knowledge management: create, proofread, format, and distribute correspondence and spreadsheets; manage department documentation.
• Data and platform maintenance: input data in company systems and maintain tracking and reporting tools.
• Financial tasks: code invoices, prepare purchase orders, liaise with Accounts Payables to ensure timely payments.
• Travel coordination and time management: arrange travel, schedule appointments, and coordinate inter-department activities.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

English proficiency

MS Office

Adobe Acrobat

Tools

Yardi

Job description

Looking for a company with over 50 years of success and no signs of slowing down?

If so, Morguard may be the perfect place for you.

As one of Canada’s leading real estate companies, with properties across North America, we’re proud of our history and excited about our future.

Our Purpose

At Morguard, people are at the centre of everything we do. We are committed to creating lasting value not only for our clients and communities, but for our employees as well. As a fully integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team reflects a wide range of backgrounds, perspectives, and experiences, and we believe that diversity strengthens us.

Collaboration fuels our success. Through innovation, teamwork, and a shared commitment to sustainability, our professionals are empowered to build their careers, contribute meaningfully, and help shape the future of real estate.

Putting Our Purpose into Action

We support our people by offering:

• Access to experienced subject matter experts who provide mentorship and hands‑on learning.
• A wide range of career opportunities across the organization.
• A comprehensive, competitive benefits program that promotes health and wellness.

Where You’ll Add Value

The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function‑specific support activities are carried out in a time and consistent manner to enable the function or department to achieve its respective business goals and objectives.

How You’ll Make a Difference

1. General Clerical Duties and Administrative

   Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, maintaining required stationery levels for the department; handles inquiries from and coordinates work with other functions and parties within or outside of the organization.

2. Documentation & Knowledge Management

   Creates, proof‑reads, formats and distributes various business correspondence, formal documentation and spreadsheets; sets‑up and maintains systems for department documentation and catalogues all department specific reporting and knowledge; performs data search in open or exclusive sources and organizes/catalogues data for easier access and use; maintains extensive mailing and distribution lists to support functional communication; initiates document archiving and retrieval, as required.

3. Data & Platform Maintenance

   Performs various data input activities with the use of company’s systems, platforms and software specific to the function to ensure that data integrity is maintained and company’s policies and procedures for such activities are adhered to (e.g. lease documentation, insurance certificates, time reporting etc.); maintains various tracking systems for the department, as required.

4. Financial

   Performs coding of invoices, prepares Purchase Orders and liaises with Accounts Payables, where required, to ensure that payments are entered in the system in accordance with the company’s guidelines and processed timely to avoid financial penalties; may manage and reconcile impress account(s) and may be responsible for the petty cash, where applicable, as well as bank deposits for the department or office; prepares expense reports for team members, as required.

5. Travel Coordination and Time Management

   Prepares various arrangements and associated reporting including scheduling of appointments and meetings, travel arrangements, event organization and coordination to ensure that internal coordination between functions is timely and effective.

The Expertise You’ll Bring

• Three (3) years administrative experience.
• Candidate must have advanced computer skills including Microsoft Word and Excel.
• Excellent command of the English language with particular attention to grammar and spelling
• Intermediate to advanced practical knowledge of MS Office Applications
• Solid knowledge of Adobe Acrobat.

Core Competencies

• Strong organizational skills
• Ability to handle confidential information
• Strong analytical skills
• Excellent communication skills (both written and verbal).
• Knowledge of Yardi is an asset.
• Attention to detail
• Ability to work independently
• Ability to adapt to changing plans and priorities

Preferred Qualifications and Experience

• Bilingual (French/English) would be an asset.
• Knowledge of Yardi is an asset.

Why You’ll Love Working at Morguard

At Morguard, we’re committed to creating an environment where our people can thrive. Here’s what you can expect when you join our team:

• A collaborative, inclusive workplace culture that prioritizes employee wellbeing and safety.
• Meaningful opportunities for professional growth and development.
• Exposure to a diverse portfolio of real estate assets across North America.
• A competitive compensation and benefits package designed to support you and your family.
• Support for work–life balance, along with accessible employment practices that meet AODA requirements.

Annualized Base Salary Range: $55,000 - $65,000

Pay Equity

The salary range listed for this position reflects the anticipated compensation at the time of posting. Actual compensation offered may vary and will be determined by factors including, but not limited to, experience, education, skills, certifications, internal pay equity and business needs.

Inclusive by Nature

Diversity is one of our greatest strengths. At Morguard, we provide equal employment opportunities to all candidates and do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. We believe in creating a workplace where everyone has the opportunity to grow, contribute, and make an impact.

Commitment to Accessibility

Morguard is dedicated to maintaining accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please contact Human Resources—our team is here to support you. Please contact Human Resources at [phone].