Administrative Assistant [ Receptionist - Temporary Contract]

Doane Grant Thornton LLP; San Juan de Terranova; On-site; CAD 33,000 - 42,000; Full time

Job summary

Doane Grant Thornton LLP is seeking an Administrative Assistant (Receptionist) on a temporary 12-month contract. You will manage front-desk operations, greet visitors, and support billing and client communications.

The role requires strong MS Office skills, 2+ years of admin or upscale customer service experience, and the ability to prepare tax-related documents (T1, T4s, T5s) with accuracy. This onsite role expects excellent organizational skills, keen attention to detail, and comfortable

Qualifications

• 2+ years of administrative or upscale customer service experience.
• Strong MS Suite Skills.
• Excellent data entry skills and high attention to detail.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.

Responsibilities

• Open/close Reception during business hours and greet guests.
• Answer and route software-based telephone calls professionally.
• Assist with preparing tax forms (T1, T4s, T5s) and related documents.
• Prepare letters and reports using firm templates; proofread for quality.
• Provide billing support and use Doane Grant Thornton systems.

Skills

MS Office

Data entry

Organization

Written and verbal communication

Customer service

Attention to detail

Proofreading

Multitasking

Initiative

Independent work

Tools

Taxprep

CaseWare

Keystone

MS Office

Job description

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us.

As an Administrative Assistant [Receptionist - Temporary 12 Month Contract] your responsibilities will include:

• Ensuring Reception is opened/closed during regular business hours
• Greeting and welcoming each guest in a friendly and inviting manner
• Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
• Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• E-filing as required
• Receiving and securing cheques, debit/credit card payments
• Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
• Providing assistance with the preparation of meeting materials (i.e. presentations, handouts, etc.)
• Participate in training and stay current with Doane GT software
• Provide billing support using various DoaneGrant Thornton systems
• Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
• General administrative duties including, but not limited to: filing, photocopying, scanning and faxing
• Collecting, coding, and processing payables for the business unit
• Managing mail and courier requirements for delivery and pickup
• Light cleaning of shared spaces such as kitchen, lunchroom, boardroom, and counters
• Maintaining proper office appearance and cleanliness
• Maintenance tickets to the landlord
• Ordering office supplies

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are.

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant [Receptionist - Temporary 12 Month Contract]? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Strong MS Suite Skills
• 2+ years of administrative or upscale customer service experience
• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Excellent written and verbal communication skills
• Excellent organizational and time management skills – must be comfortable handling multiple priorities
• Exceptional client service mindset
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
• Ability to work effectively under pressure
• Takes initiative, takes direction and works well independently
• Keen attention to detail, efficient and accurate

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

*This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?