Administrative Assistant / Receptionist - Casual

Park Place Seniors Living, Inc.; Nanaimo; On-site; CAD 25,000 - 30,000; Part time

Job summary

Wexford Creek Seniors Community, part of Park Place Seniors Living, is seeking an Administrative Assistant in Nanaimo, BC. This casual role supports daily operations at our long-term care Home and serves as the welcoming heart of the care community.

The ideal candidate will bring high energy, strong organization, and excellent written and verbal communication. Join a team committed to a safe, welcoming environment for Residents and Staff.

Qualifications

• Experience as Administrative Assistant, Office Administration, or Business Administration is preferred; health care or seniors living experience is an asset.
• Strong organizational skills with attention to detail and the ability to communicate effectively in written and verbal form.
• Proficiency with Microsoft Office and comfort learning new systems.
• Ability to manage multiple priorities with discretion and confidentiality.

Responsibilities

• Greet Residents, Families, Visitors, and Contractors with professionalism and care.
• Answer and direct phone calls, emails, and inquiries promptly; manage mail and courier services.

Skills

Organizational skills

Professional communication

Discretion & confidentiality

Team support

Tools

Microsoft Office

Job description

Administrative Assistant

Nanaimo, BC, Canada

CASUAL

Wexford Creek Seniors Community

Experienced

Wexford Creek Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Nanaimo,BC long term care Home. This person will work to support the daily operations of the Home.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Wexford Creek Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive.

Be the welcoming heart of our care community!

What You’ll Do:

Reception and Communication:

• Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
• Answer and direct phone calls, emails, and inquiries in a timely manner
• Manage incoming and outgoing mail and courier services

Administrative and Operational Support:

• Support the Office Manager/Site Lead Assistant & Site Leader with day-to-day administrative operations
• Maintain accurate records, files, and reports (Resident, Staff, and operational data)
• Prepare correspondence, meeting minutes, and internal communications
• Order office supplies and coordinate equipment servicing as needed

Resident and Family Support:

• Assist with Resident move-ins and move-outs, including documentation and data entry
• Support special events, meetings, and site initiatives
• Act as a helpful resource for Residents and Families, ensuring a positive experience

Financial and Systems Support:

• Assist with basic financial transactions such as petty cash and comfort accounts
• Use internal systems to maintain accurate information and reports

What you Bring:

• Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset)
• Strong organizational skills with exceptional attention to detail
• Professional, friendly communication style--written and verbal
• Ability to manage multiple priorities with discretion and confidentiality
• Proficiency with Microsoft Office and comfort with learning new systems
• A genuine passion for supporting seniors, families, and care teams

Open until Filled

We thank all applicants for their interest; however, only those selected for an interview will be contacted.