Administrative Assistant / Receptionist

Peterbilt Pacific; Lantzville; On-site; CAD 42,000 - 52,000; Full time

Job summary

A leading company in the automotive sector seeks an Administrative Assistant / Receptionist to manage client interactions and perform various administrative tasks. This role requires strong organizational and communication skills, with a focus on maintaining office workflows. Candidates with over five years of experience in a similar environment are encouraged to apply for this exciting opportunity.

Benefits

Extended Health & Dental Benefits

Premiums Paid by Employer

Paid Training

Long term job security

Employee Assistance Program

Qualifications

• 5+ years experience in a fast-paced administrative role.
• Type 60+ words per minute.
• Good written and oral communication skills.

Responsibilities

• Greet clients and direct calls to the appropriate personnel.
• Prepare the Daily Cash Report and handle bank deposits.
• Assist customers with account inquiries and maintain office supplies.

Skills

Organizational skills

Problem solving

Negotiating skills

Communication

Education

Grade 12 or GED

Job description

The Administrative Assistant / Receptionist greets clients arriving at the office, directs visitors to appropriate person or service, answers and forwards telephone calls, takes messages, and all administrative duties.

At Peterbilt Pacific, we strive to conduct our business as a well-respected organization; with integrity, excellence, productivity, and a positive attitude as our core values. We strive to have the highest care for our people, customers, and business partners. Every employee at Peterbilt Pacific is absolutely critical to our success. Our promise is to keep delivering the same award-winning service and value that our community has come to expect from our dealership group throughout the years.

• Extended Health & Dental Benefits
• Premiums Paid by Employer
• Paid Training
• Long term job security
• Employee AssistanceProgram

Responsibilities

• Answer and direct incoming calls, and greet in-person customers
• Prepare and post the Daily Cash Report (DCR) and Accounting Transfer
• Prepare bank deposit and bring to the bank
• Stamping, coding and posting payables
• Prepare daily mail and Loomis packs
• Maintain Postage in postal meter – by phone
• Prepare and mail customer invoices and statements
• Open incoming mail, sort and distribute as necessary
• Take cash, credit card payments from customers and issue receipts
• Prepare, sort and catalogue request for Credit for Parts, Cores and Warranty department
• Maintain payables packing slips and PO’s
• Match payables to packing slips and code for approval
• Post payables matching total to tape total and bundle for Head Office
• Handle all miscellaneous request from all front office personnel
• Assist customer with account inquires
• Handle any request from Head Office to search for invoices, rfc’s or miscellaneous paperwork
• Ensure that all office supplies are adequate for each department
• Sort Repair Orders, separating internal copies for Head Office
• Download daily PACCAR invoices and match for posting
• Maintain original NVIS card folder
• Miscellaneous typing for Sales Department
• Other duties as assigned

Qualification

• Grade 12 or GED required
• 5+ years of experience in a fast-paced administrative role
• Strong personal organizational skills as they relate to workload, time management and setting priorities in an unsupervised environment
• Effective problem solving and negotiating skills
• Type 60+ words per minute
• Good written and oral communication skills

Compensation Rate

• 42,000- $52,000annually
• Pay rate will be determined based on previous experience, relevant certifications and skill level

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