Administrative Assistant / Receptionist

Emery Jamieson LLP; Edmonton; On-site; CAD 38,000 - 52,000; Full time

Job summary

Emery Jamieson LLP is seeking an Administrative Assistant / Receptionist to support front desk operations at our southside location in Edmonton. The role requires professional client service, accurate data entry, and timely file handling to assist lawyers and staff.

The ideal candidate has strong communication skills, attention to detail, and the ability to manage multiple tasks in a busy law office environment. A legal admin program is preferred but not required.

Qualifications

• Completion of or enrollment in a Legal Administrative Assistant program preferred but not required, equivalent experience will be considered.
• Previous law firm experience is helpful but not required.
• Access to a reliable vehicle preferred for daily bank runs to banks near office.
• Proficient with Microsoft Office (Word, Outlook, Excel); experience with accounting software an asset.
• Strong attention to detail.
• Friendly, helpful attitude with strong communication and client service skills.
• Strong attention to detail and willingness to pitch in where needed.
• Organized, punctual, reliable and able to manage multiple tasks.
• Comfortable with routine office housekeeping, including shared space upkeep.
• Commitment to confidentiality and professional conduct.

Responsibilities

• Support front desk operations: greeting clients, answering calls, managing bookings, couriers, mail.
• Perform basic accounting data entry into firm software and daily disbursement postings.
• Open and close files and respond to internal and external inquiries professionally.
• Set up meeting rooms and arrange food delivery when needed.
• Reconcile VISA accounts with supporting documents and complete daily collections.
• Maintain office, kitchen, and supply areas; order office and kitchen supplies.
• Provide lawyers and assistants with administrative support as assigned.

Skills

Customer service

Communication

Multitasking

Attention to detail

Professionalism

Education

Legal Administrative Assistant program

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Accounting software

Job description

Emery Jamieson LLP is one of Edmonton’s most well-established law firms with its history dating back to 1893.

We have an exciting opportunity for an Administrative Assistant / Receptionist to perform administrative tasks including reception for our southside location. Exceptional customer service is required in all interactions in a positive and professional manner. If you would like experience and growth in the legal profession within a busy environment, we would love to hear from you!

Key Responsibilities:

• Support front desk operations: greeting clients, answering calls, managing bookings, couriers, mail
• Responsible for basic accounting data entry into firm software
• Daily posting of disbursements to correct files
• Accept payments and reconcile accounts daily
• Reconcile VISA account with support documents
• Perform conflict searches as required
• Open and close files
• Respond to internal and external inquiries professionally
• Set up meeting rooms, including making coffee or arranging food delivery where needed
• Maintain office, kitchen, and supply areas and ordering office and kitchen supplies as required
• Reliable transportation for daily bank runs (e.g., for real estate deals)
• Make monthly collection calls as required
• Provide lawyers and assistants with administrative support as assigned

Qualifications:

• Completion of or enrollment in a Legal Administrative Assistant program preferred but not required, equivalent experience will be considered
• Previous law firm experience is helpful but not required
• Access to a reliable vehicle preferred for daily bank runs to banks near office
• Proficient with Microsoft Office (Word, Outlook, Excel); experience with accounting software an asset
• Strong attention to detail
• Friendly, helpful attitude with strong communication and client service skills
• Strong attention to detail and willingness to pitch in where needed
• Organized, punctual, reliable and able to manage multiple tasks
• Comfortable with routine office housekeeping, including shared space upkeep
• Commitment to confidentiality and professional conduct

At Emery Jamieson LLP we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal opportunity employer. All qualified individuals, regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, sexual orientation, source of income or family status, or any other identifying characteristic are encouraged to apply.

Our team consists of individuals from all backgrounds who contribute diverse perspectives and experiences. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.