Administrative Assistant - PMO (Project Management Office)

BWXT; Cambridge; On-site; CAD 50,000 - 69,000; Full time

Job summary

A leading nuclear technology firm is seeking an experienced Administrative Assistant to support the Project Management team in Cambridge. The ideal candidate will have strong organizational and communication skills, with a minimum of three years' administrative experience. This role requires managing schedules, preparing reports, and facilitating office efficiencies. A supportive environment awaits those ready to contribute to innovation in nuclear power.

Benefits

Comprehensive Health Benefits

Defined Contribution Pension Plan

Flexible hybrid schedules

Educational Refund Plan

Professional Development opportunities

Gym membership discounts

Qualifications

• In-depth knowledge of business office processes and practices.
• Outstanding interpersonal, verbal and written communication skills.
• Sharp attention to detail and ability to anticipate problems.

Responsibilities

• Prioritize and schedule meetings effectively.
• Prepare expense reports and coordinate travel arrangements.
• Monitor and order office supplies as needed.

Skills

Conflict resolution

Problem-solving

Attention to detail

Time management

Communication

Education

Minimum of three years’ experience in a senior administrative support role

Tools

Microsoft Word

Microsoft Excel

SAP

Job description

Overview

BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Brampton, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE : BWXT). Follow us on Twitter @BWXT and learn more at www.bwxt.com.

Welcome to BWXT

We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you\u2019ll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We required a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Position Overview :

As our Administrative Assistant, you provide vital support to the Project Management and Commercial senior leadership team, reporting directly to the Director of Operations. You maintain a high level of professionalism and confidentiality while communicating effectively with stakeholders at all levels, both internal and external. This role has no direct reports.

Location :

On-site in Cambridge, Ontario

Your Day to Day as our Administrative Assistant, Project Management Office :

Administrative Support

• Prioritize and schedule internal, customer, and quarterly business meetings (cost reviews, forecasts, P&L).
• Compile and distribute financial cost review packages.
• Prepare expense reports and p-card statements for approval.
• Arrange domestic and international travel, including large group travel for outages.
• Oversee accurate salary timesheet entry, make corrections, and coordinate with Payroll on adjustments.
• Maintain weekly reports, outstanding vacation reports, and end-of-year carryover reports.
• Track and schedule Quality Assurance training, update training matrices, and ensure compliance.
• Prepare, distribute, and track contract information sheets, CAR reports, and project documentation.
• Coordinate catering, approve and code invoices, and support customer meetings.
• Serve as Fire Marshall for Field Services and maintain Fire Marshall list.

Office Supplies

• Monitor and order office supplies for both office and project site needs.
• Avoid duplication, ensure cost-effectiveness, and apply accurate project charging.

General Administration

• Post updated forms and information to the Nuclear Services portal / SharePoint.
• Approve purchase requisitions and orders on behalf of managers.
• Prepare correspondence, agendas, minutes, org charts, reports, and presentations.
• Print and distribute documents as needed.
• Resolve basic IT / equipment issues and manage incoming mail.
• Book meeting rooms, manage calls, and direct visitors, suppliers, and customers appropriately.

Continuous Improvement

• Create and issue monthly man-hour tracking reports.
• Monitor documentation to ensure confidentiality and proper identification.
• Research availability and costs for unique or non-traditional purchases.

Required Qualifications :

• Understanding of conflict resolution and problem-solving skills.
• In-depth knowledge of business office processes and practices acquired through a minimum of three years’ experience in a senior administrative support role.
• Excellent computer skills – Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with SAP would be an asset.
• Outstanding and professional interpersonal, verbal and written communication skills with the ability to work effectively as part of a team or independently.
• Has sharp attention to detail with the ability to anticipate problems to prevent delays and ensure success (i.e. scheduling conflicts, meeting attendees out of the office, etc.).
• Practices good judgment, discretion, and confidentiality of sensitive information regarding department activities.
• Superior problem solving, time management and organizational skills with a commitment to process improvement.
• Ability to communicate effectively with people from diverse backgrounds and various levels of management.

What we can offer you :

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP / TFSA / EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan .
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

BWXT confirms that the position represents a current vacancy within our organization.

At BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.

The base salary range for this position in Ontario at the start of employment is expected to be between $50,000 and $69,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and / or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.