Administrative Assistant - Part Time

First Canada ULC; Winnipeg; Presencial; CAD 31.000 - 44.000; Tempo integral

Resumo da vaga

First Student in Winnipeg, MB is seeking an Administrative Assistant to support daily office operations. You will handle reconciliation, budgeting prep, invoicing, and routine correspondence, while coordinating meetings and travel for the team.

With less than 2 years’ experience, you’ll use Microsoft Office to manage filing systems, answer calls, and assist recruiting by posting positions. Strong communication and organizational skills are essential to keep our office efficient and professional.

Qualificações

• Less than 2 years experience.
• Microsoft Office, Excel and PowerPoint skills.
• Good written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
• Professional demeanor and confidence to work in an advanced corporate setting.

Responsabilidades

• Assist in reconciliation, expense reports, invoicing, and budgeting processes.
• Answer phones, relay messages, and route calls.
• Set up and maintain filing systems for records and materials.
• Open mail, read and distribute materials.
• Prepare routine letters and forms per procedures.
• Arrange conferences, meetings, and travel for staff.
• Coordinate department programs and processes.
• Order and dispense supplies.
• Support recruitment by posting positions internally and externally.

Conhecimentos

Microsoft Office

Excel

PowerPoint

Verbal communication

Descrição da vaga

Responsibilities

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.


• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.


• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.


• Opens, reads, routes, and distributes incoming mail and other materials.


• Prepares answers to routine letters.


• Completes and routes forms in accordance with company procedures.


• Arranges conferences, meetings, and travel reservations for office personnel.


• Coordinates conferences and meetings.


• Administers department programs, projects, and/or processes.


• Orders and dispenses supplies.


• Makes copies of correspondence and other printed material.


• Supports recruiting efforts by posting positions internally and externally.

Qualifications

• Less than 2 years experience.


• Microsoft Office, Excel and PowerPoint skills.


• Good written and verbal communication skills.


• Excellent organizational and follow-up skills.


• Strong attention to detail.


• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.


• Professional demeanor and confidence to work in an advanced corporate setting.

Compensation: $27/hr

First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

MISSION Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential.

FOCUS ON SAFETY Safety is at the heart of everything we do

CARE FOR OUR STUDENTS Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure

SURPASS CUSTOMER EXPECTATIONS Go the extra mile to deliver an extraordinary experience for our customers and communities

FOSTER TEAMWORK Work together, act with integrity, respect each other, champion diversity and inclusion

SET THE HIGHEST STANDARDS Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence