Administrative Assistant - Part Time

First Student; Flin Flon; Presencial; CAD 31.000 - 44.000; Tempo integral

Resumo da vaga

First Student, Inc. is seeking an administrative assistant to perform routine clerical and administrative tasks, including drafting correspondence, scheduling, and maintaining filing systems. The role supports multiple departments and touches invoicing and budgeting processes.

You will handle calls, organize travel, prepare reports, post job openings, and help with recruiting efforts while maintaining professionalism in a corporate setting.

Qualificações

• Less than 2 years of clerical experience.
• Proficiency in Microsoft Office, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational and follow-up abilities.
• Detail-oriented with a professional demeanor.
• Familiarity with office equipment and basic databases.

Responsabilidades

• Draft correspondence and schedule appointments.
• Organize and maintain paper and electronic filing systems.
• Process invoices and expense reports; assist with budget-related tasks.
• Answer phones, provide information, and route calls as needed.
• Arrange conferences, meetings, and travel arrangements.
• Support recruiting by posting positions internally and externally.
• Assist with forms and routine processing as per company procedures.

Conhecimentos

Communication

Organization

Attention to detail

Written/verbal communication

Ferramentas

Microsoft Office

Excel

PowerPoint

Phone systems

Document management

Descrição da vaga

The administrative assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and updating various reports

Responsibilities

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
• Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
• Completes and routes forms in accordance with company procedures.
• Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
• Administers department programs, projects, and/or processes.
• Orders and dispenses supplies.
• Makes copies of correspondence and other printed material.
• Supports recruiting efforts by posting positions internally and externally.

Qualifications

• Less than 2 years experience.
• Microsoft Office, Excel and PowerPoint skills.
• Good written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
• Professional demeanor and confidence to work in an advanced corporate setting.

Compensation

$27/hr

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.