Administrative Assistant - Part-Time

Jarlette Health Services; Penetanguishene; On-site; CAD 22,000 - 33,000; Part time

Benefits offered by this job

Health benefits

Pension match

Referral bonus

Tuition assistance

Career growth

Awards programs

Employee discounts

Inclusive culture

Job summary

Jarlette Health Services is seeking an Administrative Assistant to support day-to-day office operations at Bayfield House Retirement Lodge in Penetanguishene, Ontario. The role includes front-desk reception, payroll processing every two weeks, and maintaining resident records with attention to confidentiality.

The ideal candidate has a minimum 2 years of office experience, a secondary school diploma, strong Google suite skills, and excellent organizational abilities.

Qualifications

• Secondary School Diploma or equivalent required.
• Minimum 2 years of office experience.
• Post-Secondary Diploma in related field is an asset.
• Strong computer skills including Google apps and productivity software.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Attention to detail and confidentiality.
• Customer service experience is an asset.
• Experience working with seniors is an asset.

Responsibilities

• Provide frontline reception and be the first point of contact for inquiries.
• Support day-to-day general office administration operations.
• Bi-weekly payroll preparation and processing.
• Maintain resident records and legal/legislative compliant documentation.
• Assist in maintaining resident trust accounts, administrator’s accounts and petty cash.

Skills

Google Suite

Organizational skills

Attention to detail

Customer service

Seniors experience

Education

Secondary School Diploma

Post-Secondary Diploma in related field (asset)

Tools

Google Workspace

Job description

Administrative Assistant

Status: Part-time

Location: On site atBayfield House Retirement Lodge, 5 Beck Blvd in Penetanguishene, Ontario

Existing Vacancy

Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 8 Retirement Lodges across Ontario, Jarlette Health Services has established itself as an industry leader with over 55 years of experience in the dynamic senior care sector.

Bayfield Retirement Lodge, a premier licensed retirement community situated in the picturesque town of Penetanguishene, Ontario, offers an exceptional living experience for its residents. With 99 meticulously designed and well-appointed suites, the lodge provides a comfortable and secure environment for seniors seeking an active and fulfilling lifestyle.Penetanguishene is approximately 50 km north-west of Barrie and is known for outdoor recreation, history, culture and lakeside living. Penetanguishene boasts extensive waterfront trails and parks.

Join our team as an Administrative Assistant!

Under the direction of the General Manager, the Administrative Assistant is responsible for supporting the day-to-day general office administration operations. In addition, this position will provide frontline reception and act as a first point of contact for the home with regard to telephone and in-person inquiries from residents, family members, community partners and other parties.

Key duties also include the bi-weekly preparation and processing of payroll, ensuring the accurate maintenance of resident records, establishing working and filing systems to ensure office documentation meets legal and legislative standards and assisting in maintaining resident trust accounts, administrator’s account and petty cash

We are looking for the following qualifications and traits:

• Secondary School Diploma

• Minimum 2 years’ office experience

• Post-Secondary Diploma in related field an asset

• Strong computer skills with a demonstrated ability to use a variety of software programs including the Google suite of programs

• Excellent organizational and time-management skills

• Proficient at balancing multiple tasks and setting priorities in a fast-paced environment

• Ability to communicate accurately with high attention to detail and maintain confidentiality

• Customer Service experience an asset

• Experience working with seniors an asset

Our offer to you may include:

• Competitive Health, Welfare and Dental Benefits

• Pension program where we match contributions and invest in your future

• Referral bonus

• Individualized assistance with tuition and further education

• Skill development and internal advancement = growth in your career

• Awards and recognition programs and team appreciation events

• Exclusive discounts on products,services and travel

• A welcoming culture that values diversity and differing perspectives, experiences and beliefs.

Please note, all applicants must be legally entitled to work in Canada. Employment with Jarlette Health Services will be contingent on proof of vaccination against COVID-19, a screening for tuberculosis, two positive references and, prior to starting at the location, a receipt of a current criminal reference check, including vulnerable sector screening.

Jarlette Health Services is an equal opportunity employer and will accommodate individuals with disabilities through each stage of the recruitment process. Should you require an accommodation, please let us know.

All aspects of the hiring process, from application review to final selection, are conducted by our hiring team without the use of AI.

We thank all applicants for their interest. However, only those selected for further consideration will be contacted.

Please see our other job opportunities here: Jarlette Health Services