Administrative Assistant

First Canada ULC; Battleford; On-site; CAD 35,000 - 50,000; Full time

Job summary

First Student in Battleford, SK is seeking a detail-oriented Administrative Assistant to join our team. This role blends office administration with driving responsibilities, supporting clerical tasks and operating a school bus route.

The successful candidate will handle phones, filing, travel arrangements, and budget-related tasks, with training provided to obtain an S license if needed. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• High School Diploma or equivalent; administrative experience preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication; detail-oriented.
• Ability to manage multiple tasks and stay organized.

Responsibilities

• Answer phones, take messages, and direct calls.
• Draft correspondence and respond to routine inquiries.
• Organize and maintain filing systems (paper and electronic).
• Open, route, and distribute incoming mail and materials.
• Schedule meetings, conferences, and travel arrangements.
• Assist with reconciliation, expense reports, invoicing, and budget preparation.
• Drive an AM and PM school bus route in addition to administrative duties.

Skills

Communication skills

Organizational skills

Microsoft Office

Verbal/written skills

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Administrative Assistant - Battleford, SK

Location: Battleford, SK Company: First Student Job Summary This position is strictly for candidates located in Battleford, SK or in nearby surrounding areas. We are seeking a detail-oriented Administrative Assistant to join our team in Battleford, SK. This role combines office administration with driving responsibilities. The successful candidate will provide essential clerical support to ensure smooth office operations and will also Drive an AM and PM school bus route. If you do not currently hold an S license, we will provide training to help you obtain one.

Key Responsibilities

Perform routine clerical tasks, including answering phones, taking messages, and directing calls. Draft correspondence and respond to routine inquiries. Organize and maintain filing systems (paper and electronic). Open, route, and distribute incoming mail and materials. Complete and route forms in accordance with company procedures. Schedule and coordinate meetings, conferences, and travel arrangements. Assist with reconciliation, expense reports, invoicing, and annual budget preparation. Administer department programs, projects, and processes. Order and manage office supplies. Prepare and copy documents as needed. Support recruiting efforts by posting job openings, coordinating interviews, and arranging candidate travel. Drive an AM and PM school bus route in addition to administrative duties.

Education & Experience

High School Diploma or equivalent. Previous administrative experience preferred. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Strong written and verbal communication skills. Excellent organizational and follow-up abilities. High attention to detail and ability to manage multiple tasks. Professional demeanor and confidence in a corporate setting. Valid S license or willingness to complete training to obtain one.

Why Join First Student?

20-22$ per hour

• Competitive benefits
• Opportunities for growth and development.
• Supportive team environment.

We aspire to have a culture where all people are First. We encourage applications from women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation is available throughout the hiring process.

MISSION

Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential.

FOCUS ON SAFETY

Safety is at the heart of everything we do

CARE FOR OUR STUDENTS

Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure

SURPASS CUSTOMER EXPECTATIONS

Go the extra mile to deliver an extraordinary experience for our customers and communities

FOSTER TEAMWORK

Work together, act with integrity, respect each other, champion diversity and inclusion

SET THE HIGHEST STANDARDS

Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence