Administrative Assistant – Organizational Development #550-26

Brightshores Health System; Owen Sound; On-site; CAD 54,000 - 68,000; Full time

Job summary

Brightshores Health System seeks an Administrative Assistant to provide on-site customer service and administrative support to Organizational Development in Owen Sound. The role requires balancing multiple responsibilities with strong problem-solving and time-management skills, and involves producing professional materials using advanced computer and design tools.

The successful candidate will have post-secondary office administration training, 1–3 years of experience, and the ability to

Qualifications

• Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience
• Experience required in a health care environment is an asset
• Intermediate to advanced computer skills including Excel, Word, Power Point, Canva (to be tested)
• Keyboarding skills minimum 60 wpm (to be tested)
• Ability to process and track financial transactions
• Ability to set up and troubleshoot in-person and virtual meetings (hardware and software)
• Expert level knowledge of major virtual meeting platforms
• Produce accurate, timely minutes / action summaries
• Knowledge of committee processes and procedures
• Strong ability to work collaboratively as a team player and independently
• Excellent organizational, communication and interpersonal skills
• Excellent critical thinking and problem solving skills
• Ability to maintain confidentiality
• Ability to travel to other sites and work flexible hours as required
• Demonstrates Brightshores’ values in daily work

Responsibilities

• Provide on-site customer service and administrative support to Organizational Development
• Create professional materials to support department programming using design tools
• Liaise with the public, staff and visitors and represent Brightshores
• Take accurate minutes and action summaries for circulation and record
• Coordinate meetings (in-person and virtual) including setup and troubleshooting

Skills

Organizational skills

Communication skills

Interpersonal skills

Critical thinking

Problem solving

Education

Post-secondary office administration program

Tools

Excel

Word

PowerPoint

Canva

Job description

STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE NOVEMBER 2027)

REASON TO POST: DIRECT REPLACEMENT

WAGE RATE: $53,576 – $67,907

The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using effective critical thinking, problem solving and time management skills. The Administrative Assistant will use their advanced computer and design skills to create professional materials to support the department’s programming. This role requires excellent technical, organizational and communications skills. The Administrative Assistant has a professional customer service orientation to represent Brightshores and liaise with the public, staff and visitors.

Categories: Management / Non-Union

Location(s): Owen Sound

Types: Full Time Temporary

DEPARTMENT: ORGANIZATIONAL DEVELOPMENT

POSITION LOCATION: OWEN SOUND

UNION AFFILIATION: NON-UNION

Qualifications

Required

• Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience
• Experience working in a health care environment is an asset
• Intermediate to advanced level computer skills including ability in Excel, Word, Power Point, Canva (to be tested)
• Keyboarding skills minimum 60 words per minute (to be tested)
• Ability to process and track financial transactions
• Ability to set-up and troubleshoot in-person and virtual meetings including hardware and software
• Expert level knowledge of major virtual meeting platforms
• Produce accurate, timely minutes / action summaries for circulation and historical record
• Knowledge of committee process and procedures
• Strong desire to work collaboratively as a team player and ability to work well independently
• Excellent organizational, communication and interpersonal skills
​
• Excellent critical thinking and problem solving skills
• Ability to effectively maintain confidentiality
• Effectively handle multiple demands; complete assignments in an accurate and timely manner
• Ability to travel to other sites and work flexible hours as required
​
• Recent satisfactory performance and attendance records
• Demonstrate, promote and encourage Brightshores’ values – We Show Up for Each Other, We Are Trusted to Act, We Create Solutions Together, We Strive for Better, We Share Accountability
• Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes
• Comply with all applicable health and safety policies, procedures and regulations, and actively contribute to maintaining a safe and healthy work environment