Administrative Assistant/Office Manager

Brixmor Employment Company LLC; California; Hybrid; CAD 86,000 - 93,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Job summary

Brixmor is seeking an Administrative Assistant/Office Manager to support the West regional EVP and President in the Carlsbad office. This hybrid role oversees regional administrative functions and coordinates with IT, HR and facilities to keep offices running smoothly.

You will manage schedules, prepare materials, handle confidential information, and supervise office staff duties while driving efficiency and morale across the region. Excellent communication and MS Office skills are essential.

Qualifications

• BA/BS degree required.
• 3–5 years of executive-level administrative support.
• Ability to handle confidential information with discretion.
• Strong attention to detail and organization.
• Excellent verbal and written communication skills.

Responsibilities

• Support President goals by anticipating needs and driving admin results.
• Schedule and organize meetings, travel, and office activities.
• HR liaison on onboarding and equipment for new employees.
• Coordinate IT support for group meetings and equipment checks.
• Manage office supplies and track budgets for multiple offices.
• Prepare meeting materials, PowerPoint presentations, and binders.
• Sort and distribute mail and prioritize executive requests.
• Maintain confidential files and assist in special projects.

Skills

MS Outlook

MS Word

MS Excel

PowerPoint

Calendar management

Education

BA/BS degree

3-5 years executive admin experience

Tools

MS Office Suite

Job description

TheAdministrative Assistant/Office Manager supports the West regional EVP, President in the Carlsbad office and oversees administration of the regional offices including Carlsbad.

Responsibilities

• Support President goals by anticipating needs and driving administrative results

• Schedule and organize activities such as meetings, travel, and department activities for the office

• HR Liaison, on boarding, ensure correct equipment for new employee is ordered and available for questions, concerns, and problems that new employee may have

• Work with IT for group meetings, be available for IT check on equipment

• Miscellaneous office requests, concerns, needs, work with IT, schedule requests for Landlord, troubleshoot issues

• Keep track of and order (as needed) office supplies

• Efficiently manage G&A budget for office(s) and oversee for entire region

• Code office invoices, obtains a manager sign-off (as needed) and send to accounting for payment

• Primary responsibility for office staff functions including ensuring strong office morale

• Organize and prioritize efficiency of office and department and manage coverage (including doing it oneself) of receptionist

• Sort and distribute mail; open mail for Executives and determine level of priority, redirect as required

• Assist Executives in the management of their schedule; Excellent calendar management skills required

• Work independently and within a team on special, nonrecurring, and ongoing projects.

• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

• Prepare meeting materials including PowerPoint presentations, informational binders, folders, etc.

• Maintain general files including other confidential information

• Coordinate meetings, both internal and external, including food and audio / visual equipment

• Greet external guests

• Assist in general administrative duties

• May assist in additional projects as needed

Qualifications

• A BA/BS undergraduate degree
• Minimum three to five years’ experience in administrative support at the Executive level
• Ability to handle confidential information
• Strong attention-to-detail and organization; able to focus on multiple tasks simultaneously
• Proven ability to interact successfully with multiple levels of the organization
• Excellent verbal & written communication skills (both internal & external customers)
• Must exhibit good judgment and decision making
• Must possess good analytical skills and problem-solving abilities
• Must be able to assume initiative and work independently with minimal direction
• Ability to coordinate activities and efforts within a “team-oriented” environment
• Superiortime management and prioritizing skills with the ability to meet assigned project(s) deadlines
• Exhibits a “results oriented” approach to tasks, assignments, and responsibilities
• Advancedlevel in MS Outlook, Word and Excel, PowerPoint
• Ability to work required hours (8:30 a.m. to 5:00 p.m.) and additional time as may be necessary to meet reporting requirements

The base salary range for this position has been established as $60,000 - $65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

Brixmor’s Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice