administrative assistant - office

SUNRISE FREIGHT SYSTEMS INC; Caledon; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading transportation company seeks an office administrator to oversee daily operations and manage various administrative duties. The role requires a fast-paced individual with a keen attention to detail and familiarity with MS Office applications. Applicants must have at least a secondary school graduation certificate and experience in administration.

Qualifications

• 1-2 years of experience in office administration.
• Proficiency in MS Office applications.
• Ability to work in a fast-paced environment.

Responsibilities

• Record and prepare minutes of meetings and conferences.
• Schedule and confirm appointments.
• Type and proofread correspondence, forms, and documents.

Skills

Attention to detail

Fast-paced environment

Work under pressure

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Windows

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation company
  
  

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan, organize, direct, control and evaluate daily operations
  
  

Supervision

• 3-4 people
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
  
  

Area of specialization

• Correspondence
• Reports and records
  
  

Additional information

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers
  
  

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities