Administrative Assistant of Healthy Campus Team

Mount Royal University Career Services; Calgary; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

Mount Royal University is seeking a part-time Administrative Assistant for the Healthy Campus Team. This role involves coordinating workshops, managing budgets, and supporting team operations. Ideal candidates will possess strong organizational and communication skills, along with relevant experience in a post-secondary environment. The position offers a hybrid work arrangement and is part-time, concluding on December 31, 2026.

Benefits

Paid Vacation

Winter Holiday Closure

Personal Days

Free Recreation Centre Membership

Health and Dental Benefits

Qualifications

• 18-24 months of relevant experience in a post-secondary institution considered an asset.
• Strong technology skills, including familiarity with Google.

Responsibilities

• Organize workshops, manage logistics, and coordinate team activities.
• Monitor budget accounts and initiate payments for invoices.
• Serve as the first point of contact for visitors and inquiries.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Problem-Solving

Discretion

Education

One-Year Post-Secondary Certificate

Tools

Google Suite

Job description

Job Title

Administrative Assistant of Healthy Campus Team

Job Type

Limited Term

Union

MRSA

Position Classification

SAD04 Administrative Services IV

Salary Grade

$42,572.00 - $53,833.00

FT or PT

Part-time

Hybrid Work

This position is eligible

Position End Date (if applicable)

12/31/2026

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About This Position

About the Role

The Administrative Assistant will provide essential support to the Healthy Campus Team Manager and team members, ensuring smooth day-to-day operations through efficient coordination and organization. This role requires a proactive, self-directed approach to completing tasks while maintaining a high level of collaboration. The position is a limited-term, part-time role (16 hours per week) focused on enhancing team efficiency and effectiveness.

This is a limited term part-time position, ending Dec.31,2026

Responsibilities

Responsibility 1 ( 40%): Administrative Coordination

• Organize and coordinate workshops offered by the Healthy Campus Team, including promotion, registration, scheduling facilitators, preparing materials, and managing evaluations.
• Oversee updates to the Personal Skills Certificate program and coordinate certificate distribution.
• Schedule and book facilities for meetings, events, and workshops, ensuring smooth logistical arrangements.
• Coordinate Healthy Campus Team participation in service fairs, expos, and open houses, including setup and teardown.
• Assist in preparing and formatting documents, minutes, reports, and proposals, ensuring accuracy and alignment with team objectives.
• Provide administrative support for committees and team meetings, including scheduling, agenda management, minutes, and record keeping.
• Ensure team compliance with university policies and procedures related to event coordination, room bookings, contracts, marketing, travel, and finances.
• Maintain documents related to the Viewpoint Donation, including funding guidelines, proposals, and reporting templates.
  
  

Responsibility 2 ( 30%): Financial Administration

• Monitor budget accounts and reconcile discrepancies or miscodings, at the direction of the Healthy Campus Team manager.
• Develop processes for tracking team spending and financial activities.
• Initiate and process payments for invoices, expense claims, agreements, and subscriptions, at the direction of the Healthy Campus Team manager.
  
  

Responsibility 3 ( 30%): Office and Communications Management

• Serve as the first point of contact for visitors and inquiries in person, via phone, and email.
• Manage incoming requests related to Viewpoint and Canadian Campus Wellbeing Survey presentations and interviews.
• Distribute internal communications, including emails and mail from the Healthy Campus Team and After Hours Peer Support.
• Maintain office supplies and coordinate technical support or facility-related requests.
• Draft and circulate memos, letters, and other documents as needed.
  
  

Qualifications

Other duties as assigned.

• A one-year post-secondary certificate or program completion.
• 18-24 months of relevant experience of working in a post-secondary institution considered an asset.
• Strong organizational, communication, and interpersonal skills.
• Ability to exercise discretion and maintain confidentiality
• Demonstrate problem-solving and decision-making skills necessary to anticipate, identify, and independently recommend appropriate actions.
• Strong technology skills, including familiarity with Google (Drive, Gmail, Calendar, etc.)
• Demonstrated experience with scheduling, minute taking, budgeting, and report writing
• Ability to manage time and workload according to urgency and importance
• Experience composing accurate and appropriate documents
• Ascertaining the most effective and efficient way to handle inquiries
• Thrives in a team environment while able to work independently
• Awareness of issues pertinent to the Healthy Campus Unit (e.g., mental health, dating violence, and harm reduction) considered an asset
  
  

Salary: $23.39 - $29.58 per hour.

Closing Date: May 16, 2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify [e-mail] and we will work together on your accommodation request.

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. MRU also boasts one of Canada's elite Aviation Accreditation Board International (AABI) accredited programs. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.