Administrative Assistant - Montréal, Québec

Intertek; Montréal-Est; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in Quality Assurance is seeking an Administrative Assistant for their Montréal office. This role involves supporting laboratory and operations departments with various administrative tasks, requiring strong organizational skills and bilingual communication. The position offers a competitive salary and benefits, fostering professional growth in a diverse environment.

Benefits

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

RRSP with company match

Generous PTO

Tuition reimbursement

Paid holidays

Qualifications

• Proven experience as an administrative or office assistant.
• Excellent proficiency in MS Office (Excel, Word, Outlook).
• Strong written and verbal communication skills in French and English.

Responsibilities

• Assist with composing, reviewing, and formatting various documents.
• Manage Purchase Orders and record tracking.
• Perform data entry in various internal and external systems.

Skills

Attention to detail

Time management

Organizational skills

Bilingual communication

Education

High School diploma

Qualification as an Administrative Assistant

Tools

MS Office

Job description

Job Description

Intertek is searching for an Administrative Assistant to join our Caleb Brett team in our Montréal, Québec office. This is a fantastic opportunity to grow a versatile career in Administration!

The Administrative Assistant is responsible for supporting our Laboratory and Operations Departments in various administrative activities.

What You’ll Do

• Assist with composing, reviewing, and formatting various Excel & Word documents and reports
• Invoicing: compile hours worked, out-of-pocket expenses, and related charges for services rendered
• Compile and distribute reports, invoices, and communications via email (Outlook)
• Create documents, letters, and administrative communications for department managers
• Manage Purchase Orders and record tracking
• Assist with Accounts Payables, including vendor invoice coding and submission
• Perform data entry in various internal and external systems
• Assist the receptionist with incoming calls occasionally
• Copy and compile documents for file management
• Support daily office needs and administrative activities

What It Takes To Be Successful In This Role

• Proven experience as an administrative or office assistant
• Excellent proficiency in MS Office (Excel, Word, Outlook)
• Strong written and verbal communication skills in French and English
• Attention to detail, time management, and organizational skills; ability to multi-task and prioritize
• High School diploma; additional qualification as an Administrative Assistant is a plus

Salary & Benefits

Competitive salary and benefits package including medical, dental, vision, life, disability insurance, RRSP with company match, generous PTO, tuition reimbursement, and paid holidays.

Intertek’s Commitment

Intertek is a global leader in Quality Assurance, committed to exceeding customer expectations and fostering professional growth among employees.

Our Culture of Total Quality Assurance

We promote a culture of innovation, customer focus, and professional fulfillment, aiming to make the world safer and more sustainable.

We Value Diversity

Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We encourage applications from all qualified individuals and provide accommodations for persons with disabilities.

For accommodations or application assistance, contact [e-mail].

Please apply online at Intertek Canada Careers.

Send your resume to Mr. Anis Boughazi and Mrs. Stephanie Yelle at [e-mail] and [e-mail].

Bilingualism is required for this role to communicate effectively with internal and external clients and employees outside of Quebec.