Administrative Assistant — Meetings, Travel & Records

sitter com; Brantford; On-site; CAD 42,000 - 54,000; Full time

Job summary

OFNTSC is seeking an Administrative Assistant to support senior management, coordinate meetings, and manage a range of documentation and travel records. The role emphasizes confidentiality, organization, and professional communication within a First Nations–focused environment.

The successful candidate will handle scheduling, minute taking, proofreading, and cross-department coordination while upholding OFNTSC values and culture.

Qualifications

• Post-secondary education in Office Administration or Business Administration is an asset.
• Proficiency in Microsoft Office Suite, Adobe, and Google Suite.
• Excellent verbal and written communication abilities.

Responsibilities

• Coordinate and schedule meetings, prepare agendas, take minutes, and distribute to attendees.
• Assist with the preparation and coordination of presentations, workshops, events and training sessions.
• Track project milestones, reporting and follow-up on outstanding items and deliverables.
• Manage incoming calls and direct inquiries to the appropriate person or department.
• Prepare and process outgoing mail and courier packages; receive and distribute mail.
• Draft, proofread, and format letters, reports, and procedures.
• Maintain departmental electronic filing systems and ensure records retention compliance.
• Provide admin support for managers and directors, including travel documentation and financial submissions.
• Assist with data entry, report compilation, and coordination of cross-departmental initiatives.
• Support project management by organizing documentation and tracking action items.

Skills

Microsoft Office

Adobe

Google Suite

Verbal and written communication

Interpersonal skills

Organization

Time management

Independent work

Team collaboration

Education

Office Administration

Business Administration

Tools

Microsoft Office Suite

Adobe

Google Suite

Job description

OFNTSC is seeking an Administrative Assistant to support senior management, coordinate meetings, and manage a range of documentation and travel records. The role emphasizes confidentiality, organization, and professional communication within a First Nations–focused environment.

The successful candidate will handle scheduling, minute taking, proofreading, and cross-department coordination while upholding OFNTSC values and culture.