Administrative Assistant, Medical Officer of Health

County of Lambton; Sarnia; On-site; CAD 30,000 - 60,000; Part time

Job summary

The County of Lambton is seeking an Administrative Assistant to support the Medical Officer of Health and manage various office tasks. The role involves scheduling, conducting research, preparing communications, and providing administrative support for recruitment and budget processing. Ideal candidates have a diploma in Business Administration and relevant office experience.

Qualifications

• 1-2 years of experience within an office setting.
• Knowledge and experience with accounting practices and procedures.
• Strong communication (verbal and written) skills.

Responsibilities

• Assist MOH in management of schedule and coordinate meetings.
• Conduct preliminary research as requested by the Medical Officer of Health.
• Process Accounts Payable / Receivables for department.

Skills

Administrative Skills

Time Management

Accounting and Finance Skills

Customer Services

Communication

Problem Solving Skills

Education

2-year Community College Diploma in Business / Office Administration

Tools

Microsoft Office

Job description

Hours of Work : 8 : 30 am - 4 : 30 pm Monday to Thursday 28 hours per week

Wage Rate : $34.73 - $41.35 per hour

Closing Date : Sunday July 6 2025

Company Biography

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126000 residents. The Corporations seven divisions operate programs and services for the residents of Lambton County such as land ambulance provincial offences court three Long-Term Care Homes 25 library branches two museums an art gallery archives local roadways public health services housing services social services building services and planning and development services. Lambton County is a community dedicated to economic growth environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Summary

Provide administrative assistance to the Medical Officer of Health (MOH) in a wide range of duties related to scheduling and booking supporting projects and initiatives and ensuring the accurate and timely completion of routine and non-recurring administrative activities. Provide back-up support and additional capacity to Administrative Assistants - Lambton Public Health as required.

Job Duties and Responsibilities

Assist MOH in management of schedule (calendar appointments schedule and coordinate meetings etc.)

Conduct preliminary research as requested by the Medical Officer of Health

Prepare presentations and other communication products for internal and external audiences

Develop and distribute operational procedures and responses on behalf of the Medical Officer of Health

Maintain and update the records management system for the Office of the MOH

Receive record and distribute correspondence

Organize and schedule meetings

Prepare information folders and briefing notes

Respond (and refer when appropriate) to inquiries from staff and external organizations. (i.e. Ministry of Health)

Track on-going projects for timelines and developments

Conducting usage / cost comparisons for budgetary reference

Human Resource Management :

Provide administrative assistance with the recruitment and selection process (i.e. schedule interviews preparing documents)

Prepare and develop new employee sign-on packages and orientations

Develop and distribute Employee Data Forms

Maintain and update Performance Appraisal schedules

Process Accounts Payable / Receivables for department

Coordinate the purchasing of all supplies and services for program area

Assist in budget processing by conducting inquiries and generating financial reports

General :

Incumbents must keep up-to-date on all relevant legislation collective bargaining agreements County Policies and Procedures etc. ensuring that these are implemented as prescribed

Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and / or the requirements identified within the positions Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision : Not applicable

Indirect Supervision : Not applicable

Functional Authority : Not applicable

A 2-year Community College Diploma in Business / Office Administration or the equivalent

Experience

1-2 years of experience within an office setting

Knowledge and experience with accounting practices and procedures

Proficient in all Microsoft Office programs

Experience with accounting programs is an asset

Must possess diplomacy tact and strong communication (verbal and written) skills

Demonstrated ability to establish priorities and manage time efficiently

Required Experience :

Unclear Seniority

Key Skills

Administrative Skills,Time Management,Account and Finance Skills,Administration & Operation,Customer Services,Communication,Analysis Skills,Relationship Management,Administration Support,Administrative Services,Client Services,Team Player Spirit,Problem Solving Skills,Administration And Secretarial,Office Management

Employment Type : Hourly

Experience : years

Vacancy : 1

Hourly Salary Salary : 34 - 41

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Administrative Assistant Medical • Sarnia, Ontario, Canada