Administrative Assistant, Managing Director, Finance & Treasurer

Region of Peel; Brampton; Hybrid; CAD 69,000 - 88,000; Full time

Job summary

A Canadian public sector organization in Peel Region is seeking an Administrative Assistant to support the Finance division. In this role, you will handle scheduling, correspondence, and administrative tasks to ensure smooth operations. The ideal candidate will have a diploma in office administration and over three years of relevant administrative experience. This position offers a hybrid work arrangement and top-notch benefits, including a flexible health plan and robust pension scheme.

Benefits

Comprehensive Health, Dental, and Vision plan

OMERS Pension Plan

3 weeks of vacation per year

3 paid personal days and floating holidays

Flexible hours

Annual performance reviews with merit increases

Access to tuition reimbursement and development resources

Qualifications

• Completion of a post-secondary diploma or degree in office administration or a related field.
• Minimum 3 years of administrative support experience in a government or public sector environment.
• Ability to apply discretion and maintain confidentiality.

Responsibilities

• Provide administrative support for the Managing Director, Finance & Treasurer.
• Organize and maintain calendars, and schedule meetings.
• Draft, edit, and prepare correspondence, reports, and presentation materials.

Skills

Excellent verbal and written communication skills

Strong proficiency in Microsoft Office 365

Customer service focus

Detail-oriented

Strong critical thinking and problem-solving skills

Education

Post-secondary diploma or degree in office administration

Tools

Microsoft Office 365

SharePoint

Job description

Job Title

Administrative Assistant, Managing Director, Finance & Treasurer

Category

Corporate Finance, Corporate Services

Status

Regular Full Time

Salary Range

$69,804.00 – $87,255.00 per annum plus comprehensive benefits

Hiring Range

$69,804.00 – $78,529.50 per annum plus comprehensive benefits

Work Mode

Hybrid*see below for more details about this work mode.

Location

10 Peel Centre Drive, Brampton

Hours of work

35 hours per week

Job Overview

Reporting to the Managing Director, Finance & Treasurer, you will play a critical role in ensuring the smooth operation of the Finance division. From managing schedules, coordinating meetings, generating, preparing and formatting reports and maintaining records, you’ll be the organizational backbone that supports Finance’s leadership and enables effective decision‑making. This is a role for a detail‑oriented professional who thrives in a fast‑paced environment, values confidentiality, and enjoys working collaboratively to keep things running seamlessly.

Responsibilities

• Provide proactive and direct administrative support for the Managing Director, Finance & Treasurer and the Senior Director, Business & Financial Planning and Deputy Treasurer.
• Organize and maintain calendars, schedule meetings, and resolve conflicts.
• Act as a point of contact for information submissions, approvals and monitoring of deliverables to the Managing Director.
• Schedule and set up meetings, prepare agendas, and distribute materials.
• Attend meetings, take minutes, and track action items for follow‑up.
• Track and monitor work plans, corporate reports on behalf of all of Finance through SharePoint, eScribe, Microsoft Lists, or other tools.
• Respond and track information requests on behalf of Finance Directors.
• Draft, edit, and prepare correspondence, reports, and presentation materials as required.
• Manage incoming and outgoing mail and ensure timely distribution.
• Process and reconcile P‑card purchases and investigate discrepancies.
• Maintain accurate electronic and hard‑copy filing systems.
• Assist with business expense claims and travel reporting.
• Organize and maintain employee records and data in HRMS Time and Attendance.
• Coordinate onboarding activities when required, including signing authority, provision of IT software and hardware, facility and system access.

Qualifications

• Completion of a post‑secondary diploma or degree in office administration or a related field, or an equivalent combination of education and experience.
• Minimum 3 years of administrative support experience, preferably within a government or public sector environment.
• A strong proficiency in Microsoft Office 365 products (Word, Excel, PowerPoint, Outlook, SharePoint) and other relevant software applications.
• Familiarity with the municipal finance sector in Ontario is an asset.
• Ability to apply discretion and maintain confidentiality.
• Strong organizational and time‑management skills with the ability to handle shifting priorities.

Skills & Abilities

• Excellent verbal and written communication skills, including minute‑taking and drafting correspondence.
• Strong aptitude for the use of technology to improve the organization of work within a Division is required.
• Detail‑oriented with strong critical thinking and problem‑solving skills.
• Customer service focus with tact and diplomacy.
• Knowledge of Peel’s programs and services is an asset.
• Familiarity with corporate policies, procedures, and major activities.

Benefits

• Top‑Notch Benefits: Comprehensive Health, Dental, and Vision plan (yes, even psychological health coverage) — starting on your very first day!
• OMERS Pension Plan: Automatic enrolment to help secure your future with peace of mind.
• Vacation Time That Grows: Start with 3 weeks of vacation per year— because work‑life balance is important!
• Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
• Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well‑being.
• Performance Pays Off: Annual performance reviews with merit increases — your hard work is recognized and rewarded!
• Supportive, Respectful Culture: Work in an environment where leadership truly cares, and inclusivity is celebrated.
• Learning & Growth: Access to tuition reimbursement and tons of development resources to keep you growing — whether in your career or on a personal level.

Work Arrangement

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in‑person connection. A minimum of two days per week on‑site is expected, with additional in‑person presence as operational needs evolve. This arrangement allows for a blend of in‑person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time. It is important to note that your off‑site work location must be within the province of Ontario.

Interview Process

Our recruitment process will include video conference technology.

Apply

If this opportunity matches your qualifications and experience, please apply online.

Equal Employment Opportunity

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has an opportunity to grow and develop. Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [e-mail] for accommodation requests.