Administrative Assistant

Mount Royal University Career Services; Calgary; Hybrid; CAD 45,000 - 59,000; Full time

Job summary

Mount Royal University Career Services seeks an Administrative Assistant to support the Faculty of Continuing Education. This full-time role involves clerical duties, financial administration, and effective communication. Ideal candidates will have relevant experience and proficiency in administrative tools.

Benefits

Paid vacation

Health and dental benefits

Professional development resources

Qualifications

• 3 - 5 years of administrative experience required.
• Familiarity with student and financial systems is an asset.
• Ability to multitask and manage multiple priorities.

Responsibilities

• Prepare and distribute agendas, schedule meetings.
• Manage payroll deadlines and process contracts.
• Provide special project support and research inquiries.

Skills

Proficiency with Google Suite

Excellent communication

Strong attention to detail

Education

One year post secondary certificate or diploma

Tools

Microsoft Suite

Banner

Destiny One

Chrome River

Job description

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Job Title

Administrative Assistant

Job Type

Permanent

Union

MRSA

Position Classification

SAD05 Administrative Services V

Salary Grade

$45,992.00 - $58,244.00

FT or PT

Full-time

Hybrid Work

This position is eligible

Position End Date (if applicable)

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About This Position

About the Faculty of Continuing Education

Mount Royal University’s Faculty of Continuing Education has provided high quality education to the Calgary community and beyond for more than 75 years. Serving more than 30,000 students per year, we offer a suite of Ministry of Advanced Education-approved programs (occupational programs in massage, personal fitness trainer and funeral education; academic upgrading; and our Transitional Vocational Programming), over 60 programs and 350+ courses to support professional and personal development in a wide range of topics, and our Conservatory (which offers a broad range of music and speech arts programming). Our courses cover a wide range of topics, including but not limited to business, technology and health. These courses are offered in a variety of formats on campus, online, in the workplace, and in the community.

About The Role

Reporting to the Manager, Business Processes and Strategic Operations, the Administrative Assistant supports the effective day-to-day operations of the Faculty of Continuing Education by providing a wide range of clerical, administrative, and organizational services. This role includes support across all areas of the Faculty, as well as responsibilities related to special projects, financial administration (including Banner contract management and PCard reconciliation), and tasks associated with payroll and finance. The Administrative Assistant also serves as a key communication link for the Faculty, both internally and externally.

Responsibilities

• Prepare and distribute agendas, schedule and book meeting rooms, and order catering.
• Distribute institutional-wide and faculty-wide messaging, including policies.
• Create and distribute student parchments.
• Act as a contact for external stakeholders and demonstrate positive customer service skills in all interactions.
• Maintain program databases and file management systems.
• Research and respond to a wide variety of inquiries and issues for the faculty.
• Arrange travel, transportation, and accommodations for conferences, meetings, or events.
• Provide special project support (as required), such as compiling statistics and special reports.
• Access Banner and Destiny One Systems for reports and preparation of instructor contracts.
• Monitor and communicate payroll deadlines to programming teams and ensure processing of instructional contracts in a timely manner.
• Prepare PCard entries for the director, dean, managers, and program areas.
• Prepare requisitions for payment of business contracts, invoices for special services and purchases, cash reimbursement of expenses, and invoicing of customers.
• Arrange and follow up with other departments and external vendors for repairs, maintenance, and supplies.
• Arrange for office moves and installations of computer/telephone equipment via Frontline.
• Manage inventory of office supplies and marketing supplies.
  
  

Qualifications

• One year post secondary certificate or diploma program.
• 3 - 5 years of related administrative experience.
• Proficiency with the Google Suite (Gmail, Forms, Docs, Drive, etc.) and Microsoft Suite.
• Previous experience working in a post-secondary environment would be an asset.
• Familiarity with student and financial systems, including Destiny One, Banner, and Chrome River would be an asset.
• Ability to multitask, manage multiple priorities, and work with considerable independence.
• Excellent professional and interpersonal communication.
• Strong attention to detail and organization.
  
  

Salary: $45,992 - $58,244

Closing Date: July 4, 2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify [e-mail] and we will work together on your accommodation request.

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. MRU also boasts one of Canada's elite Aviation Accreditation Board International (AABI) accredited programs. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs

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