Administrative Assistant, Infrastructure

Canada Pension Plan Investment Board; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

CPP Investments is seeking an Administrative Assistant to provide day-to-day administrative support to their team, coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

The role engages with multiple CPP Investments departments worldwide to ensure efficient operations, high-quality communications, and discreet handling of confidential information in a performance-driven environment.

Qualifications

• High school diploma required, college diploma or bachelor's degree preferred.
• 2+ years administrative support experience in a fast-paced, professional environment
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.

Responsibilities

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Ensures team members are prepared for meetings and carry-forward action items.
• Performs expense reporting, and coordinates approval and processing of invoices.
• Assists in the creation of high quality on-brand communications, reports, and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Skills

Administrative support

Calendar coordination

MS Office

Education

Bachelor's degree preferred

College diploma

Tools

MS Office

Job description

Purpose. Performance. People.

Joining CPP Investments means joining one of the worlds most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you'll contribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

The Team Accountabilities

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Ensures team members are prepared for meetings and carry-forward action items.
• Performs expense reporting, and coordinates approval and processing of invoices.
• Assists in the creation of high quality on-brand communications, reports, and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Qualifications

• High school diploma required, college diploma or bachelor's degree preferred.
• 2+ years administrative support experience in a fast-paced, professional environment
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment. We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.

About Us

Why Work With Us For 25 years, we’ve proudly invested the Canada Pension Plan Fund, helping to secure retirement for more than 22 million Canadians. We invest for the long term - and that includes our people. Here, you'll work alongside high-calibre colleagues on meaningful challenges that have real-world impact. Our purpose drives us, our performance sets us apart, and our people make it possible.

Our Guiding Principles

Our guiding principles shape our culture. They define how we work and represent the values that guide our behaviours. They are Integrity, Partnership and High Performance.

Our Impact

We invest globally across public and private markets, managing capital on behalf of millions of contributors and beneficiaries. We focus on long-term value creation and responsible investing, with offices in major financial centres across the world.

What You Can Expect

• Meaningful work with measurable impact
• Exposure to complex, global challenges
• Opportunities for learning and growth
• Competitive total rewards and benefits
• Comprehensive wellness programs
• Inclusive and respectful of diverse perspectives
• Stay Connected Follow us on LinkedIn
• Sign Up for Job Alerts
• Learn More About CPP Investments