Administrative Assistant, Infrastructure

CPP Investments | Investissements RPC; Toronto; On-site; CAD 36,000 - 48,000; Full time

Job summary

CPP Investments in Toronto is seeking an Administrative Assistant to provide day-to-day support to their team, coordinating calendars, meetings, expenses, events, presentations, travel, and departmental initiatives. You will manage high-profile meeting logistics, prepare on-brand reports and communications, process expense reimbursements, and handle confidential material with discretion.

You’ll work closely with executives and colleagues to maintain efficiency, accuracy, and a collaborative,

Qualifications

• High school diploma required; college diploma or bachelor's degree preferred.
• 2+ years of administrative support experience in a fast-paced environment.
• Experience in financial services is an asset.
• Excellent written and verbal English communication.
• Experience with calendar coordination, meetings, travel, and expense reimbursement.
• Strong MS Office skills and willingness to learn new applications.

Responsibilities

• Coordinate multiple calendars and schedule internal/external meetings.
• Prepare meetings and carry-forward action items.
• Process expense reporting and invoices.
• Create high-quality on-brand communications, reports, and presentations.
• Support departmental and team off-sites and social events.
• Arrange travel including flights, hotels, and visa requirements.
• Handle highly confidential material with utmost discretion.
• Collaborate with other Executive Assistants and teams to increase efficiency.

Skills

Strong communication skills

Calendar coordination

Meeting planning

Travel scheduling

Expense reporting

Discretion

Education

High school diploma

College diploma or bachelor's degree preferred

Tools

MS Office

Job description

Purpose. Performance. People.

Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.

Purpose. Performance. People.

Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.

With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide.

For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

The Team

Accountabilities

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Ensures team members are prepared for meetings and carry-forward action items.
• Performs expense reporting, and coordinates approval and processing of invoices.
• Assists in the creation of high quality on-brand communications, reports, and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Qualifications

• High school diploma required, college diploma or bachelor's degree preferred.
• 2+ years administrative support experience in a fast-paced, professional environment
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment.

We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.