Administrative Assistant II | Quality & Patient Safety

Interior Health; Kelowna; Hybrid; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Paid training/education

Paid vacation

Paid insurance premiums

Extended health & dental

Municipal Pension Plan

Balanced lifestyle

Job summary

Interior Health is hiring a permanent full-time Administrative Assistant II to provide confidential administrative support to the Quality & Patient Safety team. The location is flexible within the Interior Health region.

The role supports the Executive Director for Quality, Patient Safety, Accreditation, Infection Prevention and Control and Patient Experience. The successful candidate will have strong communication, organizational, and technology skills (Microsoft Office, PowerPoint, OneNote,

Qualifications

• Diploma in secretarial program or equivalent.
• Five years of related experience or equivalent.
• Experience with Microsoft Office and IH templates.

Responsibilities

• Coordinate and organize workflow; set priorities.
• Compose confidential correspondence for signature and approval.
• Design and prepare letters, reports, presentations, and spreadsheets.
• Maintain confidentiality of information across departments, including patient-oriented data.
• Support the Director and department in communications and administration.

Skills

Verbal and written communication

Organizational skills

Prioritization

Independent work

Typing 50 wpm

Team collaboration

Education

Diploma in secretarial program

Equivalent combination of education, training, and experience

Tools

Microsoft Office Suite

PowerPoint

OneNote

Excel

Job description

Position Summary

Interior Health is hiring a permanent full-time Administrative Assistant II to provide confidential administrative support functions to the Quality & Patient Safety team.

The location of this position is flexible within the Interior Health region (Okanagan, Thompson Cariboo Shuswap, East Kootenay, Kootenay Boundary).

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands‑on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff. They will coordinate operations, facilitate communication between multiple departments, maintain standard work to support program initiatives and ensure smooth flow and program success. We are looking for someone with strong organizational, communication (verbal and written) skills and is very familiar with technology (specifically Microsoft Office, Power Point, One Note, Excel and IH templates).

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

This role mainly supports the Executive Director for Quality, Patient Safety (which includes the Patient Care Quality Office, Patient Safety, Accreditation, Infection Prevention and Control and Patient Experience).

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada.

Ready to love where you live and work? Join our team today!

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualfications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.