Administrative Assistant, Governance and Component Society Relations

Ontario Dental Association (ODA); Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Benefits plan

Vacation days

Personal days

Health spending account

Job summary

The Ontario Dental Association (ODA) is seeking an Administrative Assistant, Governance and Component Society Relations to provide reliable administrative and logistical support to governance, component society relations, and corporate events. You will manage meetings, registrations, catering, records, and materials, working with the Executive Office and teams to keep timelines and details accurate.

A post-secondary degree or diploma and strong organizational skills are required.

Qualifications

• Post-secondary degree or diploma or equivalent administrative experience.
• ,

Responsibilities

• Support meetings, governance activities, volunteer recognition, and corporate events.
• Coordinate catering, registrations, name badges, and event materials.
• Update records, prepare correspondence, and manage mailings and labels.
• Provide on-site logistical support for events and meetings.
• Collaborate with staff, volunteers, Councillors, Board members, and suppliers with professionalism.

Skills

Organization

Attention to detail

Service-minded communication

Administrative tools

Problem solving

Education

Post-secondary degree or diploma

Tools

Outlook

Word

Excel

PowerPoint

Mail merge

Databases

Event registration

Web forms

Job description

Administrative Assistant, Governance and Component Society Relations

• Flexible location of work, with in-office presence required for meetings and events
• Support the governance, volunteer, and member activities that keep ODA running smoothly
• Organised, service-minded administrative work with purpose

Dentists like to smile too! And nothing makes them happier than the support of their own dedicated professional association.

We're the Ontario Dental Association, and we represent over 90% of dentists in Ontario - advocating on their behalf, shaping policy, and advancing oral health for all. From governance meetings to member programs and volunteer recognition, our work helps dentists stay connected, supported, and represented across the province.

What we’re looking for

We're seeking an Administrative Assistant, Governance and Component Society Relations to provide reliable administrative and logistical support to ODA’s governance, component society relations, and corporate event activities.

In this role, you’ll help make sure meetings, events, records, registrations, catering, and member-related updates are handled accurately and on time. You’ll work closely with the Executive Office and Governance and Component Society Relations teams, supporting staff, volunteers, members, Councillors, Board members, and suppliers with professionalism and care.

This role is well suited to someone who is highly organized, detail-oriented, service-minded, and comfortable supporting a variety of recurring administrative processes. If you enjoy making sure the details are right, timelines are met, and people have what they need, this could be your next move.

The skills you’ll use most

Organization and follow-through

You’ll help keep recurring meetings, event details, registrations, records, supplies, and follow-ups on track. You are comfortable managing several small but important details at the same time and making sure nothing gets missed.

Accuracy and attention to detail

You’ll work with names, lists, forms, labels, meal counts, allergy information, records, correspondence, and meeting materials. You understand that accuracy matters, especially when supporting members, volunteers, and governance-related activities.

Service-minded communication

You’ll interact with ODA staff, members, volunteers, Councillors, Board members, guests, and suppliers. You bring a respectful, responsive, and professional approach, whether you are answering a question, following up on a form, preparing materials, or helping on site at an event.

Comfort with administrative tools

You’ll use Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to prepare documents, lists, labels, correspondence, and other routine materials. Experience with mail merge, databases, event registration tools, and web-based forms would be helpful.

Practical problem-solving

You’ll follow established processes, ask good questions when something is unclear, and take appropriate initiative to keep work moving. You do not need to have every answer on your own, but you do need to be dependable, curious, and willing to learn ODA’s systems and ways of working.

What the work involves

In this role, you’ll support the day-to-day administrative work behind ODA meetings, governance activities, volunteer recognition, component society relations, and corporate events.

That may include helping prepare meeting rooms, coordinating catering details, supporting registration, preparing name badges and event materials, updating records, assisting with mailings and labels, formatting routine correspondence, maintaining accurate documentation, and providing general administrative support to the team.

Some of the work happens behind the scenes, but it matters. When a meeting is ready, records are accurate, forms are complete, materials are prepared, and people know where to go and what to expect, this role has done its job well.

What You’ll Bring

You bring a post-secondary degree or diploma or relevant experience, along with strong administrative, organizational, and communication skills.

You are comfortable working both independently and as part of a team. You can manage recurring tasks, meet deadlines, and support time-sensitive activities with care and professionalism.

You have strong English communication skills, including grammar and spelling, and you are confident preparing routine correspondence, forms, lists, and materials.

Experience in an association, governance, events, member service, or administrative support environment would be an asset. Experience with event registration tools, web-based forms, databases, mail merge, labels, or correspondence formatting would also be helpful.

Most importantly, you bring reliability, accuracy, good judgment, and a service mindset.

Working at the ODA

This is a new full-time, permanent position for an existing vacancy with a salary range of $50,000-$65,000.

In addition to a competitive salary, we offer a comprehensive benefits plan, along with vacation days, personal days, and a health spending account.

Under our Flexible Location of Work policy, you may be able to work remotely, in-person, or hybrid. Because this role supports meetings, events, deliveries, catering, and on-site logistics, some in-office presence at ODA headquarters at 4 New Street in Toronto will be required based on operational needs. Occasional overtime may also be required to support governance meetings, corporate events, and time-sensitive activities.

ODA is proud to be one of the GTA's Top Employers 2026 - we think that says a lot about the culture and work environment we've built over the last 150+ years. Here, every role helps shape the future of dentistry in Ontario.