Administrative Assistant (Full – Time Permanent)

Oshki-Giizhig Inc.; Winnipeg; Hybrid; CAD 27,000 - 32,000; Full time

Benefits offered by this job

Canada Life Benefits Package

Group RRSP Plan

Hybrid work arrangement (2 days in_off

Hybrid work arrangement

Job summary

Oshki-Giizhig Inc. in Winnipeg, MB is seeking an Administrative Assistant to join our Indigenous-based non-profit. This full-time permanent role provides administrative support to HR and Payroll, data entry, and employee records management.

The successful candidate will handle benefits administration, RRSP enrolments, payroll data entry, and confidential employee information. Hybrid work: 2 days in the office, 3 days remote; wage hourly between $19.75 and $23.13 with benefits after probation and

Qualifications

• High school diploma or equivalent; post-secondary education is an asset.
• Previous administrative or office experience is an asset.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient with Microsoft Office, Gmail, Google Drive, and Google Meet.
• Strong communication and interpersonal skills.
• Knowledge of Indigenous communities or non-profit services is an asset.

Responsibilities

• Provide administrative support to the HR and Payroll departments.
• Enter data and maintain accurate employee records and files.
• Assist with onboarding and offboarding documentation.
• Support benefits and RRSP administration, including enrolments and inquiries.
• Assist with payroll-related data entry, emails, timesheets, and employee information updates.
• Maintain confidential employee information and proper document filing.
• Track vacations, leaves, attendance, and other employee information.
• Respond to routine employee questions and direct complex inquiries accordingly.
• Provide general administrative support including scanning, filing, and correspondence.
• Assist the administrative team with other duties and projects.

Skills

Organizational skills

Attention to detail

Microsoft Office

Gmail & Google Drive

Communication skills

Team player

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Google Meet

Job description

Job Title:Administrative Assistant (Full - Time Permanent)

Description: Oshki-Giizhig Inc. is an Indigenous-based non-profit organization. Our vision is a healthy community built on Indigenous journeys towards wellness. Our mission is to walk beside, advocate, and support people affected by FASD and other disorders. Strengthened by cultural practices and traditional teachings, support will assist in restoring balance to individuals and the community affected by trauma and violence. Oshki-Giizhig Inc. is committed to supporting the development of strong and healthy communities.

We will strive to follow these traditional values in everything we do: courage, wisdom, truth, honesty, humility, respect, and empathy

Key Responsibilities:

• Provide administrative support to the HR and Payroll departments.
• Enter data, and maintain accurate employee records and files.
• Assist with employee onboarding and offboarding documentation.
• Support benefits and RRSP administration, including enrolments, changes, and employee inquiries.
• Assist with payroll-related data entry, emails, timesheets, and employee information updates.
• Maintain confidential employee information and ensure proper document filing.
• Assist with tracking vacation, leaves, attendance, and other employee information.
• Respond to routine employee questions and direct more complex inquiries to the appropriate HR or payroll contact.
• Provide general administrative support, including scanning, filing, correspondence, and document preparation.
• Assist the administrative team with other administrative duties and projects as required.

Qualifications:

• High school diploma or equivalent; post-secondary education is an asset.
• Previous administrative or office experience is an asset.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient with Microsoft Office, Gmail, Google Drive, and Google Meet.
• Strong communication and interpersonal skills.
• Knowledge of Indigenous communities, cultural activities, or non-profit/social services is an asset.
• Willingness to learn and work as part of a team.

This is currently a hybrid position, with the successful candidate working 2 days per week in the office and 3 days remotely from home. The hybrid work arrangement is subject to change based on operational and organizational needs and is not guaranteed on a permanent basis. Regular attendance at mandatory in-office meetings, training sessions, and other required organizational activities is expected.

As an Indigenous employer, we encourage First Nations, Inuit, and Métis applicants to self-declare when applying.

Hourly wage: $19.75-$23.13

Canada Life Benefits Package: Become eligible after 3 months of employment. This comprehensive package includes health, dental, and vision coverage to support your well-being.

Group RRSP Plan: Eligible after 6 months of employment. Participate in our Group Registered Retirement Savings Plan to help you save for your future, matching up to 7%.

Application Deadline: August 28, 2026 @ 4:30 pm

Anticipated Start Date: TBD