Administrative Assistant, Full-Time

WJS Canada; British Columbia; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to join their team. This role involves a variety of responsibilities, including month-end duties, client interactions, and operational support activities. The ideal candidate will bring at least three years of relevant experience and a high school diploma or GED. You will thrive in a collaborative environment that values innovation and teamwork, while enjoying benefits such as work/life balance and professional development opportunities. If you're ready to make a meaningful impact, this is the opportunity for you!

Benefits

Work/Life Balance

Professional Development

Competitive Wages

Qualifications

• Minimum high school diploma or GED with specialized admin support training.
• At least 3 years of relevant experience.

Responsibilities

• Completes month-end duties, including invoices and reports.
• Coordinates and performs operational support activities for the region/program.
• Maintains files, databases, records, and updates documents.

Skills

Office 365

SharePoint

Zoom

Teams

Communication Skills

Organizational Skills

Problem-Solving

Education

High School Diploma or GED

Job description

Job Responsibilities

• Adheres to standards guided by Taproot general, personnel, and program policies, as well as provincial regulations, demonstrating an understanding of Taproot values, policies, and procedures.
• Completes month-end duties, including invoices, staff summaries, and month-end reports.
• Ensures all invoices, bills, expenses claims, etc., are submitted to the financial coordinator promptly.
• Deals with clients and their families professionally and interacts with service representatives, clients, the general public, related agency staff, and other community services.
• Coordinates and performs a range of staff and operational support activities for the region/program; serves as a liaison within the organization to resolve administrative and operational issues.
• Operates a computer to prepare and edit documents, reports, and materials from notes, verbal instructions, or established policies; may prepare agendas and minutes of meetings.
• Schedules and coordinates meetings, events, interviews, appointments, including travel and lodging arrangements for senior management.
• Prepares or assists with statistical and narrative reports, performs basic data gathering, analysis, and forecasting as directed.
• Assists management and staff with problem-solving, project planning, and goal execution.
• Maintains files, databases, records, and updates documents; develops and analyzes data for internal reports.
• Requisitions supplies, printing, maintenance, and other services as needed.
• Leads and trains lower-grade staff and student practicums as required.
• Performs miscellaneous duties such as drive coordination.
• Applicants must provide a recent (within 6 months) Criminal Record Check and Ministry Check before employment confirmation, which may take up to 6 weeks.

Ideal Candidate Qualities

• Minimum high school diploma or GED with specialized admin support training.
• At least 3 years of relevant experience.

Other Requirements / Competencies

• Proficient in Office 365, SharePoint, and familiar with Zoom and Teams.
• Adaptable to changing priorities and interruptions.
• Effective communicator, both orally and in writing.
• Knowledge of inventory control, data gathering, report preparation, and problem-solving.
• Strong organizational, record-keeping, and meeting transcription skills.

About Taproot Community Support Services

We value collaboration, learning, and innovation, supporting a strength-based approach to care and teamwork. Join us to make a difference and enjoy benefits like work/life balance, professional development, competitive wages, and more.

Visit our website: taproot.ca for more information.

We are committed to equity, diversity, and inclusion. Only shortlisted candidates will be contacted. No phone inquiries, please.

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