Administrative Assistant - FT - Campbell River

Coast Claims Insurance Services; Campbell River; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a talented Administrative Assistant to support daily operations in a dynamic adjusting office. This role involves providing comprehensive administrative support, managing correspondence, and maintaining organized files. Ideal candidates will have proven experience in administrative roles, particularly within the insurance sector, and possess strong skills in MS Office, communication, and multitasking. Join a dedicated team that values employee ownership and offers a supportive work environment with excellent benefits. If you are proactive and detail-oriented, this is the perfect opportunity for you to thrive in a rewarding career.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Company Matched RRSP

Paid Sick Days

Work/Life Balance

Engagement Events

Qualifications

• Proven experience as an administrative assistant, preferably in insurance.
• Strong organizational and multitasking abilities are essential.

Responsibilities

• Provide a wide range of administrative support including typing dictations.
• Manage incoming and outgoing mail and maintain filing systems.

Skills

Administrative Support

MS Office Proficiency

Typing Skills (60+ wpm)

Attention to Detail

Organizational Skills

Effective Communication

Confidentiality

Problem-Solving Skills

Clerical Skills

Knowledge of Insurance Terminology

Job description

About Coast Claims:

Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we've attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largest firm. Today we are still employee-owned, fully independent, and completely committed to providing outstanding service at a fair price.

About you:

Our busy adjusting office is seeking a talented Administrative Assistant to join our team and support our daily operations. In this role, you will be responsible for providing a wide range of administrative support, including typing dictations, managing incoming and outgoing mail, and organizing and maintaining files and documents.

Key Responsibilities:

1. Typing dictations accurately and efficiently.
2. Serve as a point of contact for both internal and external inquiries, providing information and assistance as needed.
3. Manage incoming and outgoing mail, including sorting, distributing, and processing correspondence.
4. Organizing and maintaining physical and digital files and documents, including creating and updating filing systems as needed.
5. Assisting with the preparation of reports and other correspondence materials.
6. Proofread reports, invoices, and other relevant documents prior to submission.
7. Identify and address administrative challenges proactively, seeking solutions to enhance operational efficiency.
8. Perform other duties relevant to the position as required or assigned.

Qualifications and Skills:

1. Proven experience as an administrative assistant or in a similar role, preferably in the insurance industry.
2. Proficient in MS Office and capable of adapting to new technologies.
3. Excellent typing skills, preferably 60+ wpm.
4. Attention to detail.
5. Strong organizational and multitasking abilities.
6. Effective communication skills, both written and verbal.
7. Ability to maintain confidentiality and handle sensitive information with discretion.
8. Proactive problem-solving skills and a positive, can-do attitude.
9. Strong administrative and clerical skills.
10. Knowledge of insurance terminology and procedures is a plus.

Why transition to Coast Claims Insurance Services?

1. Benefits packages including medical, dental, and vision.
2. Company matched RRSP.
3. 6 Paid sick days annually.
4. Work/Life Balance.
5. Engagement events.
6. Office hours are Monday to Friday.

Coast Claims prioritize diversity and while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview.