Administrative Assistant | Front Office Reception

Forum Asset Management Inc.; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Excellent Benefits

Competitive Total Rewards

Employee Match Program

Learning and Development Opportunities

Diverse and Inclusive Team

Volunteer days

Job summary

Forum Asset Management in Toronto is seeking an Administrative Assistant | Front Office Reception, reporting to the Senior Executive Assistant, Corporate Operations. The successful candidate will serve as a key point of contact for visitors and team members, maintaining a welcoming, professional environment and coordinating boardroom bookings.

This entry-level role requires proficiency in Microsoft Office, strong organization, multitasking, and excellent written and verbal communication.

Qualifications

• Entry-level role for a new graduate; experience in a support administrative role preferred.
• Proficiency in Microsoft Office required; strong written and verbal communication skills.
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Welcome visitors to Forum and ensure they are properly directed.
• Maintain boardroom bookings and monitor the main office phone line.
• Coordinate couriers, mail, and office supplies; manage calendar and meetings.

Skills

Microsoft Office

Strong communication

Time management

Interpersonal skills

Education

Entry-level

Tools

Calendar management

Job description

Overview of Forum:

Join us in delivering Extraordinary Outcomes through investment.

Forum Asset Management is a North American investor, developer, and asset manager with a 30-year track record of delivering long-term value through real estate, private equity, and infrastructure investments. We are a purpose-driven firm committed to sustainability, responsible investing, and making a positive impact in the communities where we invest.

With over $4 billion in AUM, Forum is one of Canada’s most dynamic investment platforms. In 2024, we completed the country’s largest real estate transaction through our acquisition of Alignvest Student Housing, making us the largest owner and developer of Purpose-Built Student Accommodations (PBSA) in Canada. Our open-ended Real Estate Income and Impact Fund (REIIF) is now over $2.9 billion, backed by a $3.5 billion development pipeline spanning coast to coast.

Forum is also building one of Canada’s fastest-growing self-storage platforms, focused on acquiring, developing, and operating institutional-grade storage facilities in undersupplied urban markets.

REIIF Overview:

Forum Real Estate Income and Impact Fund (REIIF), Forum’s flagship private REIT, is a sector-leading Fund investing in institutional-quality purpose-built student housing, as well as multi-family rentals and furnished apartments, in supply-constrained markets across Canada.

Launched in December 2021 with gross assets totalling $200M, REIIF ended 2025 with $2.9B in gross assets. REIIF has grown through its access to Forum’s proprietary development pipeline and through the recent acquisition of Alignvest Student Housing REIT. REIIF’s portfolio includes 33 assets spanning coast to coast, making it the largest owner of Purpose-Built Student Accommodations (PBSA) in Canada.

Forum is a values-led, high-performance organization. We embrace agility and innovation, and we strive to foster a team culture grounded in integrity, collaboration, humility, and results. Our growth is fueled by our ability to identify structural real estate themes and deliver strategies that balance income, impact, and long-term value creation.

Position Overview:

Forum Asset Management is seeking an Administrative Assistant | Front Office Reception, reporting to the Senior Executive Assistant, Corporate Operations. The successful candidate will serve as a key point of contact for visitors and team memberswhile maintaining a welcoming, professional environment. If you are an experienced administrative professional with a positive attitude, excellent organizational skills, and a strong work ethic, we encourage you to apply. This posting is for an existing vacancy at Forum.

Key Duties and Responsibilities:

Administration

• Welcome visitors to Forum and ensure they are properly directed.
• Maintain boardroom bookings and monitor the main office phone line.
• Order and restock office supplies and groceries for the team.
• Maintain and monitor office supply inventory levels, including kitchen, bathroom, office, printer, and workstation supplies.
• Monitor the kitchen, boardrooms, and common areas and ensure order and cleanliness.
• Coordinate couriers, pick up and distribute mail accordingly.
• Update and maintain corporate subscriptions and memberships.
• Reconcile corporate credit cards monthly.
• Track and remind team members of quarterly objectives.

Coordination and Maintenance

• Record, track and maintain document storage and filing systems on-site and off-site.
• Serve as liaison between the IT vendor and the internal team for coordination and issue resolution.
• Coordinate maintenance service tickets and appointments with the property management vendor.

Support

• Work collaboratively with and support the Senior EAand take on administrative tasks as assigned.
• Provide administrative support to the broader Forum team, including Leadership members, such as updating PowerPoint presentations, scheduling travel, and managing calendars.
• Assist with event planningand, on occasion, support evening events.
• Support and participate in the Health and Safety Committee, policy updates and programs.

Candidate Profile:

• Entry-level rolefor a new graduate; experience in a support administrative role preferred.
• Proficiency in Microsoft Office.
• Positive attitude and strong work ethic.
• Ability to multitask and bring a creative approach to solving problems.
• Highly organized with strong time management skills.
• Close attention to detail and accuracy.
• Strong written and verbal communication skills.
• Thrives in a fast-paced environment.
• Strong interpersonal skills to be able to liaise with all internal and external stakeholders.
• Ability to deal with ambiguity and handle changing, competing priorities is a must.
• Demonstrated ability to learn quickly and be able to demonstrate organizational awareness and business acumen.
• High sense of urgency and interest in growth within the firm.

Invest in Your Career

• Excellent Benefits: A top-tier insurance program designed to keep you healthy, active, and supported, plus a $1,000 annual wellness credit.
• Competitive Total Rewards: We value our team members and offer a well-rounded package that includes competitive pay, paid time off, and performance-based incentives.
• Compensation: We are committed to supporting your success and are offering a salary range of $50,000 – 60,000 CAD for this position.
• Employee Match Program: Invest alongside Forum with access to a matching contribution program.
• Learning and Development Opportunities: Access support for professional designations, TTI behavioural assessments, and quarterly learning forums to grow skills and industry knowledge. We believe in Best Idea Wins and foster an entrepreneurial environmentwhere your input has real impact.
• Diverse and Inclusive Team: We celebrate diverse perspectives and are committed to maintaining the highest standards of equity and inclusion.
• Employee Referral Program: Receive a generous bonus when your referral joins our team.
• Social Impact: Enjoy paid volunteer days and opportunities to participate in team-led community initiatives.
• Quarterly All Teams: Sessions with your colleagues across the business to share insights, celebrate success, and spotlight culture.
• Lunch and Learns: Regular opportunities to connect, learn, and exchange knowledge with peers across the business.

Artificial Intelligence (AI) Usage:

Forum uses AI tools on a limited basis to support administrative tasks in the recruitment process, such as organizing applications and identifying basic keywords. These tools do not make or influence hiring decisions, which are made entirely by human reviewers.

Forum Commitment:

At Forum, we encourage diversity. We are committed to an inclusive workplace that reflects our belief that diversity is central to building a high-performing team. Forum is an equal opportunity employer. We are committed to providing accessible employment practices. Should you require an accommodation during any phase of the recruitment process, please let the recruitment team know [e-mail]

A few words about us

Forum is an investor, developer and asset manager operating across North America for over 30 years, focusing on real estate, private equity and infrastructure, with a strategic concentration in housing. We are committed to creating value that benefits our stakeholders and the communities in which we invest, delivering what we call our Extraordinary Outcomes.

About Forum Asset Management

The enterprise value of our assets under management currently exceeds $3.9 billion. We're proud to have delivered meaningful alternative asset returns since 2002, while positively impacting over 25,499 lives.