Administrative Assistant, East Kootenay Teacher Education Program

College of the Rockies; Cranbrook; On-site; CAD 30,000 - 60,000; Full time

Job summary

The College of the Rockies seeks an Administrative Assistant for the East Kootenay Teacher Education Program. This full-time role involves providing key administrative support, managing communications, and maintaining program quality. Candidates should have relevant administrative experience and a commitment to diversity and inclusion.

Qualifications

• Minimum 2 years related work experience required.
• Experience with standard office equipment and proficiency in MS Office applications.
• Ability to manage multiple projects and deadlines with attention to detail.

Responsibilities

• Provides comprehensive administrative support to the East Kootenay Teacher Education Program.
• Acts as the first point of contact for the program, facilitating communication.
• Handles confidential information with discretion.

Skills

Interpersonal skills

Organizational skills

Analytical skills

Problem-solving skills

Collaboration skills

Negotiation skills

Communication skills

Education

Grade 12 or equivalent

OFAD certificate with Administrative Assistant Specialty

Tools

MS Office

Colleague

FAST

D2L

Moodle

Job description

College of the Rockies serves the communities of the East Kootenay. We acknowledge all our campuses are located in the traditional territory of the Ktunaxa people, which is also home to the Kinbasket and Metis people. We welcome you to be part of our college community of employees who are Rocky Mountain Inspired, Small College Proud.

Administrative Assistant, East Kootenay Teacher Education Program (EKTEP)

Position Type: Regular, Full-time Sessional (August-June)

Responsibilities: Reporting to the Dean of Health and Human Services, the Administrative Assistant provides comprehensive administrative and operational support to the East Kootenay Teacher Education Program (EKTEP), a partnership between the University of Victoria (UVic) and the College of the Rockies (COTR). The role directly supports the Manager, Teacher Education, and the Faculty Lead, acting as the first point of contact for the program.

The position requires sound decision-making, discretion in handling confidential information, and a proactive approach to supporting the program's ongoing development and quality. Strong interpersonal and organizational skills are essential.

Qualifications: Grade 12 or equivalent, OFAD certificate with Administrative Assistant Specialty or equivalent, and a minimum of 2 years related work experience. Experience with standard office equipment, proficiency in MS Office applications, and strong written and verbal communication skills are required. Ability to work within a time-sensitive environment with strict deadlines, both independently and as part of a team, is essential. The candidate must be able to develop respectful and effective relationships with students, faculty, staff, and external partners such as mentor teachers and supervisors. Proficiency in information systems (e.g., Colleague, FAST), learning platforms (D2L and Moodle), and other databases is necessary, along with the ability to manage multiple projects and deadlines with excellent attention to detail. Strong analytical, problem-solving, collaboration, and negotiation skills are required, with the ability to work effectively with a diverse group of individuals, including UVic and COTR leadership, faculty, staff, students, mentors, supervisors, and external partners.

Additional Information: Please review the full job description below. As a College of the Rockies employee, the successful candidate is expected to be a lifelong learner committed to developing skills to meet the needs of students and clients. Successful candidates may be required to complete a Criminal Record Check.

Salary: Position#047, CUPE Internal, as per the CUPE Salary Schedule and Collective Agreement, Pay Level 4, $3,900.86 per month.

Preferred Start Date: As soon as possible

Interested applicants should submit both a cover letter and resume via the College website under "Work Here." Ensure you click "upload" after adding each document.

Application Quote: Please quote Competition #25-CU-17. Ensure your cover letter and resume clearly describe your related qualifications and experience, as selection for an interview will be based on this information.

We encourage all qualified applicants, including Indigenous Peoples, persons with disabilities, visible minorities, women, and LGBTQ2S+ individuals, to apply to support employment equity and diversity. In the spirit of reconciliation, we are committed to increasing Indigenous representation and encourage applicants to self-identify as First Nation, Metis, or Inuit in their cover letter and/or resume.

We thank all applicants and advise that only those selected for further consideration will be contacted.