Administrative Assistant/Early Childhood Education Assistant

Williams-Lake-First-Nation; Williams Lake; On-site; CAD 35,000 - 45,000; Full time

Benefits offered by this job

Benefits package

RRSP matching 8%

3 weeks vacation

Job summary

Williams Lake First Nation’s Little Chiefs Daycare seeks an Early Childhood Education Assistant / Administrative Assistant to support daily childcare operations and administrative functions. You will ensure a safe, organized, and nurturing environment for children, while adhering to licensing regulations and organizational policies.

The role reports to the Early Childhood Education Supervisor and offers full-time, 35 hours per week, with a 3-month probation.

Qualifications

• Minimum six months to one year related experience.
• Food Safe Certificate required.
• ECEA Certificate.
• Criminal Record Check.
• Knowledge of culture and socio-economic issues affecting First Nations families.

Responsibilities

• Oversee the day-to-day operations of the childcare center.
• Maintain policy and licensing regulations.
• Incorporate Policy & Procedures Manual for Child Care and Head Start Programs.
• Represent Little Chiefs Daycare professionally.

Skills

Communication

Teamwork

Multi-tasking

Organizational skills

Problem solving

Cultural awareness

Education

Food Safe Certificate

Infant/Youth First Aid CPR

ECEA Certificate

Tools

Microsoft Office

Job description

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the T’exelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.
We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Deadline for Applications: Open until filled.

POSITION

The Early Childhood Education Assistant / Administrative Assistant is responsible for supporting the daily operations of Little Chiefs Daycare by coordinating early childhood education services and administrative functions. This role ensures a safe, organized, and nurturing environment for children while maintaining compliance with licensing regulations and organizational policies.

The position works collaboratively with staff, families, and the community to deliver quality care and educational programming. In addition, the role provides administrative support including record keeping, communication, and operational coordination to ensure the efficient functioning of the daycare. The Early Childhood Education/Administrative Assistant will be reporting to Early Childhood Education Supervisor.

Employment Type

Full time, permanent, 35 hours per week.

Probation Period

3 months from the date of hire.

Education Required

• Food Safe Certificate.
• Infant, Youth First Aide CPR.
• ECEA Certificate.

Experience Required

• Minimum of six months to one -year related experience.

Overtime Status

Non-Exempt.

DUTIES & RESPONSIBILITIES

1. Oversee the day-to-day operations of the childcare center.
2. Maintain policy and licensing regulations.
3. Incorporates Policy & Procedures Manual for Child Care and Head Start Programs.
4. Represent Little Chiefs Daycare in a professional, positive manner.
5. Ensures the supervision and respectful care of each child.
6. Ensures a secure, organized, safe and healthy environment for the children at all times.
7. Possesses an understanding and awareness of the care and learning needs of each child.
8. Provides a program of activities based on a balanced cultural and academic curriculum.
9. Plans, prepares, implements and assesses program activities that meet the developmental abilities of each child.
10. Demonstrates respect for the children, families and co-workers.
11. Collaborate with parents/families regarding their child’s goals and experiences.
12. Maintains confidentiality of all information gained while working with the organization.

ADMINSTRATIVE DUTIES

1. Provide general administrative support including filing, documentation, and record keeping.
2. Assist with enrollment, attendance tracking, and maintaining child records.
3. Support communication with parents, staff, and external agencies.
4. Coordinate scheduling, meetings, and staff documentation.
5. Assist with billing, basic accounting entries, and supply tracking.
6. Maintain organized digital and physical records (licensing, staff files, reports).
7. Support compliance with licensing, health, and safety documentation requirements.
8. Assist in preparing reports and correspondence.

The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All staff are expected to be team oriented and maintain confidentiality of all information gained while working with the organization.

QUALIFICATIONS

Knowledge

• Administrative certification.
• Valid Food Safe Certificate (required).
• ECEA Certificate.
• Criminal Record Check.
• Knowledge of culture and socio-economic issues affecting First Nations families.
• Ability to relate well to children and parents; work as part of a team and promote positive staff relations; ability to successfully interact with a variety of personality types and promote positive staff relations.
• Knowledge of First Nations language.
• Knowledge of Microsoft Office software at an intermediate/advanced level.

Skills & Abilities

• Ability to perform the physical requirements of the job which may include moderate physical activity such as lifting or carrying, walking, standing, bending.
• Excellent verbal and written communication skills with strong analytical and problem-solving skills.
• Strong interpersonal skills, very good judgment, and strong initiative.
• Ability to multi-task, to identify priorities, be creative and maintain a detailed work plan.
• Ability to recognize opportunities for improvement and efficiency.
• Operates as part of a team and is flexible about the boundaries and functions of the job.
• Maintains professionalism in all circumstances.
• Recognizes and respects all cultural diversity and understands Indigenous culture.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Are you interested in relocating but want to know more about why you should make the move to the Cariboo? Learn more here! Make the Move - Cariboo Regional District (cariboord.ca)