Administrative Assistant, Development Services (Permanent, full-time) – Existing Vacancy

The County; Canada; On-site; CAD 39,000 - 41,000; Full time

Benefits offered by this job

Competitive benefits

OMERS pension

Job summary

The County is seeking a permanent, full-time Administrative Assistant for Development Services. The role reports to the Manager, Planning and supports Planning, Engineering, Building Official and GIS, handling correspondence, agendas, minutes, and permit-related tasks.

Qualifications include Grade 12 diploma, with business/computer courses; municipal experience preferred; strong multi-tasking, communication, and confidentiality skills; familiarity with Windows and MS Office; a valid driver’s

Qualifications

• Successful completion of Grade 12 Diploma or equivalent, with business and computer courses, required.
• Post-secondary education in office administration is an asset.
• Minimum one year of related business experience, preferably in a municipal environment, required.
• Ability to multi-task, cope with interruptions and work under pressure to meet deadlines; exercise discretion and integrity.
• Excellent administrative, communication, interpersonal, organizational, time management and public relations skills; maintain confidentiality.
• Familiarity with Windows and Microsoft Office applications and office equipment.

Responsibilities

• Provide administrative support to the Manager of Planning, Manager of Engineering, the Chief Building Official and the GIS Supervisor.
• Prepare correspondence, reports, meeting agendas and minutes; respond to inquiries.
• Schedule appointments and coordinate meetings; assist in issuance and management of permits.
• Maintain files and databases; transition files between divisions as needed.

Skills

Multi-tasking

Communication

Organizational skills

Time management

Public relations

Confidentiality

Initiative

Discretion

Education

Grade 12 diploma

Post-secondary education in office administration

Tools

Windows & MS Office

TOMRIMS

Questica

GIS mapping

Work Manager

Databases & file management software

Job description

Administrative Assistant, Development Services (Permanent, full-time) - Existing Vacancy

Our Human Resources Department is currently accepting applications for the permanent full-time position of Administrative Assistant, Development Services. Reporting to the Manager, Planning, this position provides administrative support to the Manager of Planning, Manager of Engineering, the Chief Building Official and the Supervisor, GIS while ensuring the flow of work across the four Divisions. Duties range from preparing correspondence, reports and meeting agendas and minutes, responding to enquiries, screening calls, recording and dispatching information, scheduling appointments, assisting in the issuance and management of permits, transition of files between Divisions, coordinating meetings and amenities, maintaining files and databases, and the performance of other support duties as assigned.

The ideal candidate will possess the following qualifications:

• Successful completion of Grade 12 Diploma or equivalent, with business and computer courses, required. Post-secondary education in office administration an asset.
• Minimum one (1) year of related business experience, preferably in a municipal environment, required..
• Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines, exercise discretion and good judgment. Possess a high level of initiative and personal integrity.
• Demonstrate a thorough working knowledge of office organizational functions, activities and procedures.
• Excellent administrative, communication, interpersonal, organizational, time management, and public relations skills, and the ability to maintain confidentiality.
• Thorough working knowledge of Windows and Microsoft Office applications and office equipment.
• Familiarity with TOMRIMS, Questica, Work Manager, GIS mapping, database and file management software would be an asset.
• Valid Class ‘G’ Driver’s license and the use of a safe, reliable vehicle.

The current rate of pay for this position is $28.55 to $29.93 per hour, as per Band 6 of CUPE Local 2275’s Collective Agreement. Compensation also includes a competitive benefit package and membership in OMERS, a defined benefit pension plan.

We thank all candidates for their interest, however only those selected for an interview will be contacted. We are committed to creating an accessible and inclusive organization and to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make this known when contacted and we will work with you to meet your needs.

The personal information being collected will be used in accordance with The Municipal Act and The Municipal Freedom of Information and Protection of Privacy Act and shall only be used in the selection of a suitable candidate.