Administrative Assistant, Development

Marlin Spring Developments; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Marlin Spring Developments seeks an organized Admin Assistant to provide high-level support in their Toronto office. The ideal candidate will thrive in a fast-paced environment while managing multiple administrative tasks. This role offers an exciting opportunity to contribute to a dynamic team and grow professionally.

Benefits

Competitive salary

Excellent benefits

Paid sick days

Paid time-off

Opportunities for growth and advancement

Qualifications

• 2 years of administrative assistant experience required.
• Knowledge of MS Office Suite is essential.
• Completion of relevant college program considered an asset.

Responsibilities

• Scheduling meetings and managing calendars for multiple leaders.
• Preparing reports, documents, letters, and carrying out general admin duties.
• Supporting the team with strategic calendar management.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Analytical skills

Customer service

Education

High school diploma or equivalent

One or two-year college program for admin assistants

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

Job description

Marlin Spring Developments is an award-winning development company, developing and building low-rise and high-rise communities throughout Toronto and the GTA. The company’s focus lies in delivering outstanding homes in areas with unique and desirable amenities. Marlin Spring Developments’ unique corporate culture is based on its core values and influences all areas of the business.

The Role

We are seeking an Admin Assistant to join our fast growing and dynamic team in its Toronto office. The Admin Assistant will have a unique opportunity to contribute to Marlin Spring Development’s growing Portfolio within the GTA.

Reports To Executive Assistant, Development

Job Overview

We are seeking a professional individual who thrives on organization and is able to provide a high level of administrative support to the MSD team while working collaboratively within the division. This position requires strong judgment, professionalism, prioritization and confidentiality in dealing with high profile situations.

Responsibilities

• Scheduling meetings, booking meeting rooms, and making any arrangements for equipment or refreshments
• Maintain calendars for multiple leaders, providing strategic calendar management
• Undertaking other tasks on behalf of the management team such as expenses, invoices, etc. and providing general administrative support as needed
• Prepare reports, documents, letters
• Researching various specific topics and preparing related documents
• Manage subscriptions & renewals
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc
• Monitor deadlines and provide notices to appropriate parties when necessary
• Other administrative duties as assigned to support the needs of the team
• Acts as a back up support to the corporate receptionist

Qualifications

• High school diploma or equivalent education required
• Completion of a one or two-year college or other program for administrative assistants or secretaries or previous clerical experience is considered an asset
• 2 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Key Attributes of the Position

• Ability to operate and thrive in a fast-paced, dynamic environment
• Excellent written and verbal communication skills
• High level of professionalism
• Be focused, reliable, innovative, and proactive
• Excellent research, analytical and quantitative skills
• Demonstrated thoroughness and extreme attention to detail
• Team collaboration and interpersonal skills
• Passionate about assisting people and providing an excellent customer service experience
• Ability to work on multiple projects, prioritizing and meeting tight deadlines

In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, paid sick days, paid time-off, and the opportunity to have a rewarding employment experience with opportunity for growth and advancement.

If you are interested in learning more about Marlin Spring Developments, please visit our website at: https://marlinspringdevelopments.com/

Marlin Spring Developments is committed to providing an inclusive and accessible workplace. We are proud to be an equal opportunity employer, and we welcome applications from all individuals. Should you require any accommodations at any point during the recruitment process, please let us know how we can support your needs.