Administrative Assistant, Cross Border Personal Tax

McColl Turner LLP; Toronto; On-site; CAD 55,000 - 60,000; Full time

Job summary

McColl Turner LLP is seeking an Administrative Assistant for their Toronto office. The role involves supporting the External Client Services team by managing files, preparing documents, and coordinating meetings. Candidates should have strong organizational skills, excellent communication abilities, and a minimum of 3 years of administrative experience.

Benefits

Profit sharing

Flex days

Wellness benefits

Work from anywhere in Canada for 4 weeks during summer

Qualifications

• Experience in a fast-paced professional services environment.
• Ability to multi-task and manage time efficiently.
• Strong attention to detail.

Responsibilities

• Manage electronic and paper-based client files.
• Prepare and proof-read documents.
• Provide support to engagement teams.

Skills

Organizational skills

Communication skills

Problem-solving attitude

Time management

Education

Minimum 3 years of administrative experience

Tools

MS Word

PowerPoint

Excel

Adobe Acrobat

Job description

Administrative Assistant, Cross Border Personal Tax

Administrative Assistant, Cross Border Personal Tax

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Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Office Location Toronto, ON

Alternate Location Waterloo, ON

Req # 10849

Apply Now

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Administrative Support

As a Administrative Assistant your responsibilities will include:

• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
• Managing electronic and paper-based client files
• Preparing, formatting and proof-reading documents including correspondence, reports, presentations and other documents
• Preparation of client engagement letters
• Proactively self-assigning tasks from a queue system
• Entering and maintaining client data using STAR practice management applications, Microsoft Dynamics 365 and various other client management and project tracking software to ensure proper record keeping
• Format and assemble electronic and/or paper client deliverables in compliance with Firm and department standards
• Support of the engagement teams’ risk management processes though submission of queries, research, data entry and results verification
• Coordinating external/internal appointments, meetings, facility/room reservations and catering
• Supporting engagement teams in their preparation for client meetings
• Collaborating with internal teams to address internal and external clients’ needs
• Managing time and expense entry on behalf of team leadership
• Providing billing support using Doane Grant Thornton’s systems and in accordance with the terms of the engagement contracts including preparing invoices to clients
• Providing support to the management team in regards to Accounts Receivable
• General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, sorting and distributing mail, welcoming clients/colleagues at front desk and organizing couriers
• Supporting Senior Administrative Assistants
• Providing vacation coverage for other administrative team members when necessary.
• Participating in training to stay current with changes in software and processes
• Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Other duties as assigned
  
  

Client Relations

• Identifying cross-service line opportunities
• Creating plan with Partner to identify and action new client opportunities
• Updating job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations
• Suggesting solutions and innovative ideas to meet client needs
• Collaborating with internal teams to address customers’ needs
  
  

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think You’ve Got What It Takes To Be An Administrative Assistant? Like The Colour Purple? Great. Here's a Few More Boxes We’re Also Hoping You Can Tick

• Minimum 3 years of administrative experience, preferably within a fast-paced professional services environment
• Solid organizational skills including attention to detail and multi-tasking skills
• Advanced working knowledge of MS Word, PowerPoint, Excel and Adobe Acrobat
• A customer-oriented attitude
• Excellent communication and interpersonal skills with an aptitude for building strong client relationships
• A problem-solving attitude
• Ability to work effectively for several people at the same time
• Innovative thinking, sound judgment, and adaptable to service needs
• Proven experience in providing exceptional client service
• Takes initiative and direction and is a self-directed learner
• Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
• Demonstrates sound judgment regarding confidential and sensitive matters
• Available to work overtime during peak tax filing seasons, particularly March, April, September, and October
  
  

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [e-mail] and we will work with you to meet your accommodation needs.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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