Administrative Assistant, Cross Border Personal Tax

Grant Thornton; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

Grant Thornton in Toronto seeks an Administrative Assistant who excels in a client-oriented environment. You'll manage client files, ensure effective communication, and contribute to team success while working collaboratively with various departments. An eye for detail and initiative are crucial for this role, alongside strong organizational skills and a proactive attitude. You'll enjoy a variety of perks, including profit sharing and the flexibility to work remotely in summer.

Benefits

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Concierge-like benefits

Work from anywhere in Canada in the summer for 4 weeks

Qualifications

• Proven work experience in project management.
• Strong organizational skills and ability to meet deadlines.
• Available to work overtime during peak tax seasons.

Responsibilities

• Manage client files and prepare various documents.
• Plan and prepare for client meetings and events.
• Collaborate with internal teams for client needs.

Skills

Project Management

Attention to Detail

Multi-tasking

Customer-oriented attitude

Excellent Communication

Problem-solving

Negotiation Skills

Innovative Thinking

Judgment

Initiative

Tools

MS Suite

Visio

Adobe Acrobat

Job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Administrative Assistant your responsibilities will include:

Administrative Support:
• Managing electronic and paper-based client files
• Preparing documents including correspondence, reports and presentations
• Participating in development of internal systems and processes
• Planning of Specialty Tax Service Line events
• Preparing for client meetings
• Overseeing calendars
• Managing expense reports
• Using STAR practice management applications to ensure proper record keeping
• Maintaining client database (CaseWare)
• Drafting client invoices
• Using OneView application to track and report on client relationship management initiatives
• Other duties as assigned

Client Relations:
• Identifying cross-service line opportunities
• Creating plan with Partner to identify and action new client opportunities
• Updating job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations
• Suggesting solutions and innovative ideas to meet client needs
• Collaborating with internal teams to address customers’ needs

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Proven work experience in project management
• Solid organizational skills including attention to detail and multi-tasking skills
• Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, social media, etc.
• A customer-oriented attitude
• Excellent communication and interpersonal skills with an aptitude for building strong client relationships
• Strong negotiation skills with a problem-solving attitude
• Innovative thinking, sound judgment, and adaptable to service needs
• Proven experience in providing exceptional client service
• Takes initiative and direction and is a self-directed learner
• Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
• Demonstrates sound judgment regarding confidential and sensitive matters
• Available to work overtime during peak tax filing seasons, particularly March, April and June

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?