Administrative Assistant (Contract) (68-26)

Canadian Mental Health Association; Bracebridge; On-site; CAD 35,000 - 38,000; Full time

Benefits offered by this job

HOOPP retirement plan

Job summary

Canadian Mental Health Association Muskoka–Parry Sound invites applications for an Administrative Assistant for Walk-In Clinic, contract position (68-26). You will support non-clinical operations, provide reception, assist clients and families, and maintain budget records across Bracebridge and Huntsville clinics.

The role requires secretarial training or a college diploma, strong computer skills, typing ability, experience with electronic health records, and excellent communication.

Qualifications

• Diploma or equivalent with experience in related field
• Proficient in Windows, Word, Excel and data management systems
• Typing from copy, audio and other sources; experience with electronic health records
• Strong telephone and customer service skills; excellent communication and organization

Responsibilities

• Organize, coordinate and monitor non-clinical operations
• Provide reception duties and coordinate team-consumer communication
• Maintain accounting and budget records for programs and manage information systems

Skills

Customer service

Communication

Typing

Data entry

Multitasking

Education

Community college diploma in secretarial science

OSSD with several years of related experience

Tools

Windows

Word

Excel

Management information systems

Electronic health records

Job description

ADMINISTRATIVE ASSISTANT FOR WALK IN CLINIC (CONTRACT) (68-26)

Job Status: Contract until September 2027 (Vacancy)

Hours of Work: 35 hours per week

Competition #: 68-26

Base office: Bracebridge and Huntsville as follows:

• Huntsville Walk-In Clinic: Monday & Thursday (12pm to 8pm)
• Bracebridge Walk-In Clinic: Wednesday (12pm to 8pm)
• Bracebridge: Tuesday & Friday (8:30pm to 4:30pm)

Purpose of the Position:

The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical operations of designated programs under the direction of the Senior Manager or delegate; provide reception activities including coordinating communication between the team members and consumers; assist consumers, their families and agencies with general inquiries; maintain accounting and budget records for various purposes within the programs; and operate the management information system. The Administrative Assistant will provide confidential clerical support services to the clinical staff, program coordinators, administration, managers, and directors of Canadian Mental Health Association, Muskoka-Parry Sound Branch and its programs.

This position will also be supporting CMHA’s Walk-In Clinics at both Huntsville and Bracebridge locations. The clinic offers walk-in therapy appointments for individuals seeking mental health support. These walk-in clinics offer a much-needed service within our communities, as the demand for mental health services continues to rise.

Education and Qualifications:

• A community college diploma in secretarial science or OSSD with several years of experience in a related field
• Excellent computer/data processing skills (Windows, Word, Excel, management information systems)
• Ability to type from copy, audio recordings, or other sources
• Experience working with electronic health records
• Exceptional telephone and customer service experience and skills
• A strong commitment to the rights of individuals with addiction and severe mental illness
• Excellent communication, organizational, filing and scheduling skills
• Experience multi-tasking and coping with competing demands
• Ability to work autonomously as well as cooperatively within a team environment in a rural setting
• Excellent communication, organization and interpersonal skills
• Working knowledge of Microsoft Windows, the Internet, and data management software
• Ability to use and learn new technology (computers, software programs, phones, printers/scanners, alarm/security systems, etc.)
• A willingness to serve clients within the communities of the District of Muskoka and Parry Sound
• A valid Ontario G or G2 driver’s license, a safe and reliable means of transportation, and appropriate insurance for work purposes on your vehicle with a minimum of $1,000,000 in liability coverage.

• Bilingual in French/English language considered an asset

• Work schedule may include days/evenings/weekends and statutory holidays.

Salary scale:

$25.12 to $27.69 per hour commensurate with qualifications and experience

Benefits include:

• Optional enrollment in a Registered Retirement plan with HOOPP where contributions start on date of hire.

Canadian Mental Health Association Muskoka – Parry Sound (CMHAMPS) is an equal opportunity employer, and we value the importance of diversity, dignity and worth of every individual in the workplace.

Qualified consumers/survivors and/or family members are encouraged to apply

We retain all applications submitted for one year after the closing date of this posting for consideration in any future postings.

As part of our commitment to Accessibility, if you wish this information in a different format, please contact our office at 705-645-2262 or email [e-mail].

If you are contacted regarding a job opportunity, please let us know prior to the interview if you require accommodation.

We thank all applicants but only those selected for an interview will be contacted.