Administrative Assistant (Contract)

Association of Christian Schools International; Surrey; On-site; CAD 26,174 - 31,684; Full time

Benefits offered by this job

Extended Health & Dental

Pension plan

Job summary

Regent Christian Academy in Surrey, BC is seeking a Full-Time Administrative Support Clerk for the front desk. You will provide customer service, process payments, manage mail, and support attendance and admissions with discretion and confidentiality.

Reporting to the Operations Manager, you will coordinate schedules, assist with data entry, inventory, and supplier orders, and ensure compliance with Ministry of Education requirements while upholding RCAS values.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years of customer service or office experience.
• Strong communication and interpersonal skills.
• Proficient in Google-based programs and Microsoft Office.
• Comfortable learning new operating systems.
• Ability to multitask in a fast-paced environment.
• Excellent organizational skills.
• First aid certification preferred.
• Experience in team building, coaching, management, leadership.
• Alignment with RCAS Christian mission and faith.

Responsibilities

• Provide excellent customer service and support at the front desk for parents, students, staff, visitors, and deliveries.
• Answer incoming calls, transfer calls, check, and forward messages promptly.
• Administer basic first aid as needed (triage).
• Process payments accurately and efficiently.
• Manage incoming and outgoing mail, forms, and lost and found items.
• Monitor visitor sign-in and sign-out processes.
• Support daily school attendance procedures.
• Perform other administrative tasks as assigned by the Operations Manager and/or Leadership Team, including data entry, filing, and general office support.
• Oversee the student admissions process, including reviewing applications and ensuring all required documentation is complete.
• Communicate with prospective families via email and phone throughout the admissions process.
• Schedule and coordinate interviews with prospective students and parents.
• Prepare and send acceptance or decline letters in a timely and professional manner.
• Manage and maintain student waitlists, keeping families informed of their status.
• Track and update enrollment data to ensure accurate records.
• Collaborate with administration to support smooth student transitions (new enrollments, transfers, and withdrawals).
• Maintain confidentiality and ensure compliance with school and Ministry of Education requirements.
• Coordinate and manage calendar scheduling for school meetings, room usage, and administrative appointments.
• Assist in organizing and maintaining student, staff, or department activity schedules.
• Process purchase orders, inventory requests, and curriculum/office supply orders accurately and in a timely manner.
• Track deliveries, reconcile receipts against orders, and follow up on pending shipment details with vendors.

Skills

Customer service

Office administration

Communication

Microsoft Office

Google Workspace

Data entry

Education

High school diploma

Tools

Google Workspace

Microsoft Office

Job description

Position Type: Full-Time (Monday – Friday, 8:00 AM – 4:00 PM), Fixed Term Contract

Pay Range: CA$19.00-CA$23.00 per hour

Position Start Date: August 31, 2026

Regent Christian Academy Society serves children and families across our campus schools, online school, and early learning programs. We focus on strong academics, whole-child development, and a Christ-centred environment where students grow in character and purpose. Our teams work hard, care deeply, and move fast to support a growing and dynamic school community.

As a central division of the Society, Regent Christian Academy (RCA) is our flagship campus-based school, serving the community through our Sullivan and Cloverdale campuses in Surrey, BC. We bring the RCAS mission to life through a vibrant, in-person learning community where students from Preschool through Grade 12 engage in rigorous academics, competitive athletics, and the fine arts. At RCA, we are dedicated to fostering a safe and nurturing environment where classroom excellence and spiritual mentorship prepare students to lead and serve with integrity.

Reports to: Operations Manager

Responsibilities & Core Competencies

Key Responsibilities

• Provide excellent customer service and support at the front desk window for parents, students, staff, visitors, and deliveries.
• Answer incoming calls, transfer calls, check, and forward messages promptly.
• Administer basic first aid as needed (triage).
• Process payments accurately and efficiently.
• Manage incoming and outgoing mail, forms, and lost and found items.
• Monitor visitor sign-in and sign-out processes.
• Support daily school attendance procedures.
• Perform other administrative tasks as assigned by the Operations Manager and/or Leadership Team, including data entry, filing, and general office support.
• Oversee the student admissions process, including reviewing applications and ensuring all required documentation is complete.
• Communicate with prospective families via email and phone throughout the admissions process.
• Schedule and coordinate interviews with prospective students and parents.
• Prepare and send acceptance or decline letters in a timely and professional manner.
• Manage and maintain student waitlists, keeping families informed of their status.
• Track and update enrollment data to ensure accurate records.
• Collaborate with administration to support smooth student transitions (new enrollments, transfers, and withdrawals).
• Maintain confidentiality and ensure compliance with school and Ministry of Education requirements.
• Coordinate and manage calendar scheduling for school meetings, room usage, and administrative appointments.
• Assist in organizing and maintaining student, staff, or department activity schedules.
• Process purchase orders, inventory requests, and curriculum/office supply orders accurately and in a timely manner.
• Track deliveries, reconcile receipts against orders, and follow up on pending shipment details with vendors.

Target Start Date: August 31, 2026
Contract Duration: August 31, 2026 – July 7, 2027 (approx.)
Interview Date: Starting August 21, 2026
Headcount: 1
Job Status: Onsite
Job Type: Full-Time (Monday – Friday, 8:00 AM – 4:00 PM), Fixed Term Contract
FTE: 1.0
Work Location: Sullivan Campus Office

Pay: CA$19.00-CA$23.00 per hour

Benefits: Extended Health & Dental, Pension plan available upon eligibility.

Schedule & Contract Terms: Based on a 10-month contract structure with 2 weeks paid Christmas Vacation and 2 weeks paid Spring Break. Start and end dates will be finalized prior to contract signing.

As a faith-based educational institution, RCAS hires staff whose beliefs and conduct align with our Christian mission, values, and Statement of Faith. This role requires a genuine and reasonable occupational requirement (GOR) for the employee to affirm and support RCAS’s Christian beliefs and actively participate in a Christian church community. RCAS is committed to fair and equitable hiring practices within the scope of this requirement. Qualified candidates who meet these criteria are encouraged to apply.

Job Requirements

Requirements & Qualifications

• High school diploma or equivalent.
• Minimum 5 years of customer service or office experience.
• Strong communication and interpersonal skills.
• Proficient in general computer knowledge, Google-based programs, and Microsoft Office Suite.
• Comfortable learning new operating systems.
• Ability to multitask, prioritize tasks, and work efficiently with focus in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Demonstrated experience maintaining confidentiality and handling sensitive information with discretion.
• First aid certification preferred.
• Skills in team building, coaching, management, leadership, customer service, and administration are considered strong assets.
• Genuine alignment with the RCAS Christian mission, values, and Statement of Faith.