Administrative Assistant | Clinical Education and Professional Practice Office

Interior Health; Kelowna; On-site; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Education/training

Vacation

Insurance premiums

Extended health & dental

Pension plan

Balanced lifestyle

Job summary

Interior Health is seeking a permanent full-time Administrative Assistant II to support the Clinical Education and Professional Practice Office in Kelowna, B.C. The role requires handling confidential tasks and coordinating communications across departments.

You will prepare documents, presentations, and data entries, using Microsoft Office and IH templates, with emphasis on accuracy and discretion in a fast-paced healthcare environment.

Qualifications

• Diploma from a recognized secretarial program.
• Minimum five years of recent related experience with various software.
• Equivalent education/training may be considered.

Responsibilities

• Coordinate workflow and set priorities.
• Draft confidential correspondence and documents.
• Prepare presentations, spreadsheets, and orientation packs.
• Maintain confidentiality of information for management.

Skills

Detail orientation

Strong organizational skills

Effective communication (verbal & writ

Microsoft Office proficiency

Power BI familiarity

Data entry accuracy

Ability to work with executives/direct

Education

Secretarial diploma

Tools

Microsoft Office

PowerPoint

OneNote

Excel

IH templates

Power BI & Microsoft 365 apps

Job description

Position Summary

Interior Health is hiring a permanent full-time Administrative Assistant II to provide confidential administrative support functions to the Clinical Education and Professional Practice Office (PPO) team located at the Community Health & Services Centre in Kelowna, B.C.

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff. The ideal candidate will coordinate operations, facilitate communication between multiple departments, maintain standard work to support program initiatives and ensure smooth flow and program success. We are looking for someone with strong organizational, communication (verbal and written) skills and someone who is very familiar with technology (specifically Microsoft Office, Power Point, One Note, Excel and IH templates).

Ability to work effectively with Microsoft applications, including Power BI and other Microsoft 365 applications, will be considered an asset.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualfications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.