Administrative Assistant, Case Assessment

CIRO / OCRI; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

CIRO / OCRI is seeking an Administrative Assistant for the Case Assessment team. The role involves providing high-level administrative support, managing documentation, and ensuring compliance with deadlines in a dynamic environment. Candidates must possess strong bilingual skills and have relevant administrative experience. A performance-driven culture with a hybrid work environment is offered, including competitive salary and benefits.

Benefits

Competitive base salary

Performance-based bonus

Employer paid Health Benefits

Defined Contribution Pension Plan

Paid continuous learning

Paid flex days and vacation days

Qualifications

• Minimum 5 years’ administrative experience.
• Strong grammar and spelling skills.
• Ability to work independently and build relationships.

Responsibilities

• Provide administrative and organizational support to the team.
• Manage databases and documentation to ensure accuracy.
• Coordinate travel logistics and support case assessment team.

Skills

Bilingualism

Microsoft Office Suite

Proofreading

Time Management

Customer Service

Education

Post-secondary diploma

Graduate of a recognized secretarial or office administration course

Job description

Administrative Assistant, Case Assessment

Join to apply for the Administrative Assistant, Case Assessment role at CIRO / OCRI

Administrative Assistant, Case Assessment

2 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant, Case Assessment role at CIRO / OCRI

Get AI-powered advice on this job and more exclusive features.

Position Title: Administrative Assistant

Department: Business Conduct Compliance

Location: Montreal

Status: Permanent Full-Time Position

Day in the life of:

Reporting to the Director of Business Conduct Compliance, the Administrative Assistant provides administrative, organizational, and editorial support to the team. You will play a key role in coordinating department activities, managing documentation, and ensuring deadlines are met.

You will contribute to maintaining a performance-driven culture while supporting a healthy work-life balance and will be eligible to participate in the work-from-home program upon successful completion of thorough training.

Core Responsibilities:

• Ensure the effective and accurate management of databases and maintain their integrity and up-to-date status.
• Provide administrative support to the Director, team leads, and the Business Conduct Compliance team, particularly in tracking reports sent to members.
• Review examination reports prepared by the Business Conduct Compliance team to ensure their quality, clarity, and alignment with established standards.
• Ensure compliance with deadlines and promptly flag any issues that may impact timely delivery.
• Update and adapt French-language document templates to meet organizational needs.
• Coordinate travel logistics in collaboration with the travel agency.
• Provide administrative support to the case assessment team, including reviewing letters and other communications.
• Become familiar with the responsibilities of the Senior Director’s Assistant to ensure smooth coverage during absences or vacations.
  
  
  

Key Skills and Competencies:

• Bilingualism
• Excellent knowledge of Microsoft Office Suite and ease in learning new database systems
• Strong grammar and spelling skills with a keen eye for proofreading
• Initiative and ability to work independently with minimal supervision
• Ability to build strong relationships with employees at various levels
• Professionalism in handling confidential information
• Strong time management skills and ability to effectively set priorities
• Team spirit and proven customer service skills
• Knowledge of the Canadian securities industry, an asset
  
  
  

Education/Experience:

• Post-secondary diploma
• Graduate of a recognized secretarial or office administration course an asset
• Minimum 5 years’ administrative experience
  
  
  

What we offer:

• Competitive base salary in alignment with market
• Performance based bonus
• Hybrid work environment
• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Paid flex days and sick days
• Vacation days
• MLOA/PLOA top up
• Paid continuous learning and continuing development as well as designation.
  
  
  

Why the Canadian Investment Regulatory Organization (CIRO):

Our purpose and our impact:With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future.

Culture and Working Environment:

Life at CIRO is purpose and performance- driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best.

Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry.

Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future.

Our Commitment:CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.

CIRO is a pan-Canadian organization that oversees all investment dealers and trading activity in marketplaces across Canada. This position requires the ability to communicate with employees in CIRO regional offices and other CIRO stakeholders across Canada. Accordingly, proficiency in both official languages of Canada (French and English) is mandatory. Due to the frequent interactions with internal and external English-speaking members, clients, representatives, firms, Canadian provincial and territorial securities regulators, and employees situated outside of Quebec, the position requires a fully bilingual candidate.

While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted.

#hiring

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at CIRO / OCRI by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant/Assistant(e) administratif(ve)

Administrative assistant, Administration

Administrative and operational support jobs

Administrative Assistant and special projects coordinator

Executive Assistant (fully onsite) – Entry level

Adjoint(e) administratif(ve) / Aministrative Assistant

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.